Contract Manager; Oil and Gaz

Position Title:

Contracts Manager

Reporting Line:
Project Controls Manager

The Contracts Manager is responsible for the overall administration of the EPC Contract, ensuring the protection of the Joint Venture’s contractual and commercial interests. The role leads the Contracts and Change Team and provides strategic contractual support to Project Management, Engineering, Procurement, Construction, Commissioning, and Project Controls functions.

The Contracts Manager is responsible for the identification, evaluation, preparation, submission, negotiation, and resolution of contractual matters—including change requests, claims, notices, disputes, and commercial risk mitigation measures—and acts as the principal contractual interface with the Client.

• Administer the EPC Agreement, including notice requirements, time bars, submissions, approvals, and record-keeping.
• Review and issue contractual correspondence to the Client, ensuring accuracy, timeliness, and strict compliance with the Agreement. Close interaction is required with key stakeholders, including Project Management, Engineering, Construction, Commissioning, SHES, Quality, and Project Controls.
• Advise project leadership and operational teams on the contractual implications of instructions, directives, and day-to-day project decisions.
• Draft, review, and negotiate formal Amendments with the Client, working directly with corporate legal teams in the finalization of terms and conditions.

• Prepare, substantiate, and submit claims for extensions of time, additional cost, and contractual relief, backed by solid contemporaneous records.
• Manage force majeure events from initial notification through to substantiation, mitigation reporting, and final resolution.
• Assess and respond to Client claims, including notifications of potential defects.
• Lead and support commercial negotiations with the Client, including settlement of claims, handover milestones, and project completion positions.
• Manage contractual disputes with the Client, developing comprehensive claim strategies on both individual and project-wide bases.
• Support procurement and subcontract management teams in negotiations with major vendors and subcontractors, advising on flow-down requirements.
• Ensure back-to-back alignment between subcontract terms and the main EPC Agreement.

• Oversee and support the Change Team in the preparation of Change Requests covering cost, schedule, and technical impacts.
• Identify, notify, and manage change events, including Client-directed changes, changes in law, scope variations, and force majeure occurrences.
• Support the Change Team in negotiating Change Requests through to final agreement and formal Change Order execution.

• Functional Reporting:
  Head of Contract Management Department
• Operational Reporting:
  Project Controls Manager / Project Director
• Direct Supervision:
  Contract Engineers, Change Specialists, and associated contract management resources
• Key Internal Interfaces:
  Project Management, Engineering, Procurement, Subcontracting, Construction, Planning, Cost Control, Finance, Legal, Compliance, Insurance, Tax, and Treasury
• Key External Interfaces:
  Client Representatives, Joint Venture / Consortium Partners, Major Subcontractors, Vendors, and relevant project third parties
• Provide regular reporting on contractual risk, claims status, change exposure, and legal entitlement to project leadership and Joint Venture partners.
• Participate in formal Client meetings, record or review agreed minutes, and track contractual action items.
• Maintain rigorous document control standards for contractual records to an evidentiary standard suitable for…