Project Coordinator - Electrical

The role is that of a Project Coordinator based at the home office in Vadodara Gujarat acting as the central focal point for all project-related activities The position requires close coordination with engineering procurement vendors and other stakeholders to ensure smooth execution timely deliverables and alignment across all functions

• Act as the single point of coordination at the home office for all project-related activities
• Coordinate with engineering supply chain construction and vendors to ensure seamless project execution
• Float Requests for Quotation RFQ and follow up with vendors for timely submission of required documents and offers
• Coordinate with internal teams for technical and commercial evaluation of vendor submissions
• Arrange and facilitate technical clarification meetings and ensure timely closure of queries
• Track and monitor vendor deliverables drawings and documentation ensuring alignment with project schedules
• Proactively expedite critical activities by coordinating with vendors and internal stakeholders
• Provide regular updates on overall project status and vendor deliverables to stakeholders
• Compile review and coordinate vendor progress reports for onward submission
• Conduct periodic progress review meetings with vendors and internal teams
• Coordinate vendor kick-off meetings including agenda preparation and documentation
• Identify potential delays highlight risks and drive corrective actions in coordination with concerned teams
• Support internal processes related to order placement and documentation as required
• Coordinate inspection readiness dispatch clearance logistics and delivery tracking to ensure timely material availability at site
• Ensure effective communication flow between all parties and maintain proper documentation of project activities

• Strong project coordination and stakeholder management skills
• Good understanding of substation systems and electrical equipment
• Proven ability to act as a central focal point in complex projects
• Excellent communication follow-up and expediting capabilities
• Ability to manage multiple interfaces and priorities effectively
• Problem-solving mindset with proactive approach to risk identification and mitigation

• Bachelor s Degree (B.Tech) in Electrical Engineering
• Minimum 10 years of experience in electrical projects, with significant exposure to substations and related equipment (GIS/AIS, transformers, switch gear, cables, etc.)
• Proven experience as a Project Coordinator or in a similar role, acting as a focal point between multiple stakeholders in large-scale projects
• Experience in vendor management, expediting, and coordination across engineering and supply chain functions