Assistant Finance Manager

Description

Assistant Finance and Administration Manager – Position at The Hamilton International School LLC.

The Assistant Finance & Administration Manager’s role is to assist the Finance Manager with a range of administrative and financial tasks. These may involve billing invoices, preparing budgets, managing cash flow, and requesting information from colleagues regarding purchase orders.

• Assist the FAM in overseeing the financial operations of the school.
• Prepare reports on the school’s financial performance.
• Develop and implement systems and controls to ensure accurate financial data processing.
• Assist in the preparation of the annual budget and forecasting process.
• Manage the day-to-day processing of the accounts payable, accounts receivable and treasury functions.
• Compile audit requirements for the annual, Transfer Pricing or GTA audits and attend to audit queries.
• Approve purchase requests within the budgeted allocations.
• Review balance sheet reconciliations for completeness.
• Prepare the payroll in Paylite monthly.
• Ad‑hoc duties as required.
• Review all supplier reconciliation monthly prior to payments.
• Manage all Capex spend across the school and ensure accurate recording thereof.
• Assist with parent queries daily.
• Act as a backup for the Senior Accountant and Accountant as and when required.
• Manage debt collection and contact debtors for overdue debt.

• Maintain and improve financial records.
• Assist in the preparation of financial reports per ISP deadlines.
• Contribute to the development of financial strategies.
• Provide support to the FAM and the Senior Accountant and Accountant.
• Liaise with internal and external stakeholders.
• Ensure compliance with relevant regulations.

Education:

• Bachelor’s Degree in Finance
• Finance specific certification

Experience: Minimum 4 years’ experience

Language:

• English is mandatory
• Arabic is an advantage

Competencies:

• Excellent communication and people skills at all levels
• Ability to coordinate and collate data
• Health and Safety Awareness
• Energetic and enthusiastic
• A dynamic, positive approach to deliver the school’s vision
• Self‑motivation and ability to take initiatives
• Demonstrate an understanding of & commitment to our best practice model
• Good knowledge and information of school operations
• Skilled in the use of finance and accounting system
• Ability to establish and maintain effective working relationships with staff
• Presentation skills with the ability to present information in a concise and professional manner
• Organization skills: well organized and able to prioritise tasks and workload
• Customer service
• Critical thinking
• Ability to negotiate, persuade and motivate others
• Willing attitude to be a part of the school team
• Strong sense of professionalism
• Safeguarding and welfare of children
• A collaborative team‑player with excellent interpersonal skills
• Behaviour management
• Demonstrated competency to use computer applications related to the role, including word processing and spreadsheet applications
• Record keeping and report preparation methods
• Interpersonal skills including tact, courtesy and patience
• Customer focused
• Willingness to undertake appropriate Professional Development

• Empathetic listener and patient
• Integrity and confidentiality
• Internationally minded
• Emotional intelligence
• Intercultural awareness, creative
• Flexible and a can‑do attitude

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply with any reasonable request from a manager to undertake work that is not specified in this job description. Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.

The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition. This job description is current at the date shown, but, in consultation with…