Finance & Human Resource Assistant

Financial Assistant is responsible for providing support to the Director of Finance for day to day financial transactions. The position involves maintaining financial reports and managing invoices.

• Record journal vouchers/cash receipts in the school’s accounting system
• Write up cash receipts for checks received as needed.
• Assist in preparing for the closing at the end of the month
• Update financial spreadsheets with daily transactions
• Support monthly payroll and keep organized records
• Record accounts payable and accounts receivable
• Process invoices and follow up with clients, suppliers and partners as needed
• Provide administrative support during budget preparation
• Participate in quarterly and annual audits
• Assist Finance Director in gathering data for annual budget preparation.
• Receive fees from Students/Parents
• Research accounting record coding errors monthly and make corrections.
• Correct any miss-payments made. Take phone calls from parents troubleshooting any issues.
• Run financial reports, scan for accounts out of available funds, and file reports
• Communicate with Finance Director regarding errors found with deposits during bank statement reconciliation
• Follow-up and bill all purchase orders received by employees
• Adhere to all school/SEC/Ministry of Health’s health and safety policies.
• Other duties as assigned by the Finance Director, which are consistent with the general, requirements, and qualifications of the position

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support
• Compile and update employee records (hard and soft copies)
• Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.
• Schedule meetings, interviews and HR events
• Update records of new staff.
• Coordinate communication with candidates and schedule interviews

• Bachelor’s degree in Finance & Accounting is required.
• A minimum of three (3) years of experience as Finance Assistant or similar role
• Good knowledge of accounting and bookkeeping procedures
• Advanced MS Excel skills (creating spreadsheets and using financial functions)
• Familiarity with accounting software (Peach Tree)
• Organizational and time-management skills
• Attention to detail, with an ability to spot numerical errors