People and Culture Executive

The People amp Culture Executive supports the People amp Culture Manager in overseeing the daily operations of the People amp Culture department ensuring effective implementation of HR policies employee relations recruitment learning and development associate engagement and administrative processes As the second-in-command of the People amp Culture department the Executive serves as the primary operational support to the People amp Culture Manager and assumes responsibility for coordinating day-to-day departmental activities in the Manager s absence within established authority and approval limits The role requires a proactive organized and people-focused professional who demonstrates sound judgment confidentiality leadership potential and a strong commitment to the Our Habitas culture and associate experience

Act as the primary point of support to the People amp Culture Manager in managing daily departmental operations Oversee day-to-day P amp C activities and ensure timely completion of departmental priorities Serve as the department s operational point of contact during the P amp C Manager s absence escalating matters requiring management approval Coordinate and guide P amp C Coordinators interns and other supporting team members Monitor departmental action plans deadlines and outstanding tasks Support the implementation of People amp Culture strategies aligned with resort objectives and Ennismore standards Attend operational meetings and represent the department when delegated by the P amp C Manager Identify opportunities to improve HR processes service delivery and operational efficiency

Coordinate recruitment activities including vacancy postings candidate screening interviews reference checks and offer preparation Maintain accurate recruitment trackers and provide regular updates on vacancies and hiring progress Support departmental manpower planning and monitor approved staffing levels Coordinate pre-employment requirements visa documentation and mobilization arrangements with relevant stakeholders Oversee new joiner preparations including travel accommodation uniforms induction schedules and onboarding documentation Ensure new associates receive a welcoming and structured onboarding experience Monitor probationary reviews and follow up with department leaders on timely completion Coordinate internal transfers promotions and employment status changes subject to appropriate approvals

Serve as an approachable first point of contact for associates regarding HR inquiries workplace concerns and employment-related matters Support the P amp C Manager in handling grievances disciplinary cases investigations and performance-related concerns Prepare coaching letters warning letters hearing invitations and other employee relations documentation as instructed Maintain confidentiality and ensure proper documentation of all employee relations cases Promote consistent implementation of Ennismore policies resort procedures and applicable Qatar Labour Law requirements Monitor compliance with employment contracts working arrangements probation periods and HR documentation requirements Escalate sensitive complex or high-risk employee relations matters to the P amp C Manager

Coordinate departmental learning and development activities in collaboration with department leaders Monitor completion of mandatory compliance trainings and ensure timely follow-up with associates Support the implementation of leadership development cross-training and career development initiatives Coordinate induction programs orientation sessions and departmental training activities Monitor probation reviews performance appraisals and development plans Maintain training records attendance reports and completion trackers Identify training gaps and recommend development opportunities to the P amp C Manager Encourage a culture of continuous learning accountability and professional growth

Support the planning and execution of associate engagement initiatives celebrations recognition programs and wellness activities Coordinate monthly associate gatherings birthdays appreciation events and cultural celebrations Actively promote the Our Habitas culture values and sense of belonging Gather associate feedback and recommend initiatives to improve the overall…