Procurement Officer

Role Overview

The Procurement Officer – Vendor Management is responsible for managing the end-to-end vendor registration, classification, and vendor master data to ensure all suppliers, subcontractors, and service providers are compliant with company procurement policies, contractual requirements, and applicable regulatory standards.

The role supports effective procurement operations across projects by maintaining accurate vendor records, coordinating with internal stakeholders, and contributing to vendor governance, compliance, and performance monitoring.

• Register new vendors and subcontractors in the ERP/procurement system in accordance with approved procurement procedures.
• Review, verify, and validate all required vendor documentation, including commercial registration, trade license, VAT certificates, bank details, and compliance documents.
• Classify vendors by category (materials, subcontractors, services, consultants) and trade discipline as applicable.

• Maintain accurate, complete, and up-to-date vendor master data in the ERP system.
• Conduct periodic reviews and cleansing of vendor records to ensure data accuracy and integrity.
• Manage vendor status (active, inactive, suspended, blacklisted) in coordination with procurement management.

• Ensure vendors comply with company procurement policies, contractual obligations, and regulatory requirements.
• Identify and flag non-compliant vendors and support corrective actions, suspension, or deactivation processes.
• Support internal and external audits by providing complete vendor documentation and audit trails.

• Coordinate with Procurement, Finance, Legal, HSE, and Project teams on vendor approvals, updates, and compliance requirements.
• Act as the primary point of contact for vendor registration and documentation-related inquiries.
• Provide timely support to internal stakeholders regarding vendor status and eligibility.

• Support vendor performance monitoring by maintaining approved vendor lists and vendor compliance status.
• Track vendor-related issues, complaints, or non-compliance cases and support resolution in coordination with procurement leadership.
• Assist in vendor risk management and governance initiatives.

• Ensure vendor data accuracy and consistency across ERP and procurement systems (e.g., Oracle JDE or equivalent).
• Contribute to continuous improvement of vendor registration, management procedures, and templates.

• Procurement Department
• Finance & Accounts
• Legal
• HSE / QA-QC
• Project & Site Teams
• Vendors & Subcontractors

• Vendor registration turnaround time
• % of vendors with complete and valid documentation
• Vendor master data accuracy rate
• Audit findings related to vendor compliance
• Number of non-compliant vendors resolved within SLA

• Bachelor’s degree in Business Administration, Supply Chain, Procurement, or related field.
• 3–5 years of experience in procurement or vendor management, preferably in the construction industry.
• Experience working with ERP systems (Oracle JDE / SAP / Oracle).
• Strong understanding of procurement compliance and internal controls.

• Attention to detail and data accuracy
• Knowledge of procurement governance and compliance
• Strong coordination and communication skills
• Ability to manage multiple stakeholders
• Problem-solving and risk awareness