Data and Systems Administrator at International School of London

This Full time on site position offers great opportunities for career growth.

The Data and Systems Administrator is responsible for leading the school's data management, quality assurance and governance processes, ensuring that information across all school systems is accurate, consistent, secure and fit for purpose. The role oversees the establishment and maintenance of data standards, manages academic and operational data, and supports the integrity of key systems including Working collaboratively with academic and operational teams, the Data and Systems Administrator ensure the effective collection, validation, analysis and submission of data, supports the annual system rollover process, and promotes best practice in data management across the school.

The role plays a key part in enabling informed decision‑making, operational efficiency and regulatory compliance through the delivery of high‑quality, reliable and timely information.

Act as the custodian of school data by establishing, implementing and monitoring agreed data standards across all school systems. Provide guidance and support to staff on data entry requirements, ensuring consistent and accurate practices across the organisation. Ensure information is accurate, complete, consistent and fit for purpose through regular validation, quality assurance reviews and data audits. Develop, maintain and enforce naming conventions, coding standards (including set codes, subject codes and staff codes), and data entry protocols.

Work proactively with stakeholders to identify, investigate and resolve data discrepancies, cleanse and update data where required, and maintain the integrity of information across systems. Coordinate and support data migration, reconciliation and quality assurance activities during transitions between platforms and systems, ensuring continuity, accuracy and minimal disruption to operations.

Oversee the management of data across school systems, ensuring compliance with agreed standards, processes and governance practices. Manage data imports, exports and synchronisation between systems, ensuring information remains accurate, consistent and accessible. Support data integrity through regular validation processes and oversight of backup procedures and related system maintenance activities.

Manage and validate all timetable‑related data within the timetabling system, including staff records, course names, subject codes, teaching groups, rooms, departments and other scheduling information. Ensure all timetable data complies with agreed standards and supports the accurate production and maintenance of the school's master timetable. Maintain the integrity of the data throughout the year by regularly updating all systems.

Establish, maintain and monitor data standards across key school platforms, including Toddle, Learning Analytics Collaborative (LAC), the Timetabler and other school information systems. Ensure consistent application of agreed conventions, naming structures and coding standards across all platforms.

Coordinate school‑wide data collection, validation and submission processes. Develop and manage submission schedules, monitor progress against deadlines and ensure all operational, statutory and reporting requirements are completed accurately and on time.

Plan and execute the annual rollover of core school systems and databases. Prepare student, staff, curriculum and timetable data for the new academic year, validate data integrity, coordinate required imports and updates, implement system configurations, and ensure all rollover activities are completed accurately and on schedule.

Develop productive relationships with software vendors, service providers and implementation partners. Ensure the school maximises the value of support agreements, subscriptions and professional services. Coordinate external support for reporting, analytics, training,…