Purchasing Coordinator

Job Description

• Process purchase requisitions and purchase orders accurately and in a timely manner.
• Coordinate daily purchasing activities to ensure uninterrupted hotel operations.
• Source quotations, negotiate with suppliers, and maintain strong vendor relationships.
• Liaise with department heads to understand purchasing requirements and maintain appropriate inventory levels.
• Track purchase orders, monitor deliveries, and follow up on outstanding orders.
• Review invoice matching reports and resolve discrepancies with suppliers and Finance.
• Update procurement records and purchasing systems with current delivery information.
• Prepare purchasing reports and maintain accurate documentation and records.
• Assist in evaluating suppliers and maintaining an approved supplier database.
• Ensure compliance with hotel purchasing policies, company procedures, and ethical procurement practices.
• Coordinate with internal departments to support operational and project-related purchasing requirements.
• Promote cost control by identifying opportunities to improve purchasing efficiency and minimize waste.
• Maintain high standards of health, safety, hygiene, and workplace compliance at all times.
• Perform any other duties assigned by the Purchasing Manager.

• Bachelor's degree or Diploma in Supply Chain Management, Purchasing, Business Administration, Hospitality Management, or a related field.
• Minimum 2 years of experience as a Purchasing Coordinator or similar role
  , preferably in a 4-star or 5-star hotel
  .
• Strong knowledge of hotel procurement procedures, purchasing cycles, and supplier management.
• Experience with hotel ERP or procurement systems.
• Proficient in Microsoft Office, particularly Excel.
• Excellent organizational, analytical, and problem‑solving skills.
• Strong negotiation, communication, and interpersonal abilities.
• High level of accuracy, attention to detail, and time management.
• Good understanding of inventory control, invoice reconciliation, and procurement documentation.