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Administrative Assistant
Job in
Doha, Baladīyat ad Dawḩah, Qatar
Listed on 2026-07-27
Listing for:
PERI GmbH Formwork Scaffolding Engineering
Full Time
position Listed on 2026-07-27
Job specializations:
-
Supply Chain/Logistics
Office Administrator/ Coordinator -
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry
Job Description & How to Apply Below
- Source and obtain quotations from suppliers for yard-related materials, services, and equipment.
- Prepare supplier comparison sheets, evaluating pricing, lead times, and commercial terms to support procurement decisions.
- Create and process Purchase Orders (POs), ensuring compliance with company procurement policies and approval workflows.
- Review supplier shipping documents and verify compliance with PO and contractual requirements before authorizing shipment release.
- Prepare and manage shipping, export, and import documentation related to yard operations.
- Receive and inspect incoming goods, verifying quantities, quality, and condition against purchase orders and delivery documentation.
- Identify and report discrepancies, shortages, or damaged items, coordinating corrective actions with suppliers where necessary.
- Maintain and regularly update customer price lists, ensuring accurate and current pricing information is available to the sales team.
- Prepare and maintain accurate timesheets for yard employees as well as hired or rented equipment.
- Provide administrative support to the Yard Manager, including correspondence, filing, scheduling, and record management.
- Maintain well-organized physical and digital records to support audit, compliance, and operational requirements.
- 1 to 3 years of experience in procurement, logistics, operations administration, or warehouse/yard management.
- Previous experience within the construction, formwork, scaffolding, or related industrial sectors is highly desirable.
- Familiarity with procurement processes, supplier management, purchase orders, and shipping documentation.
- Advanced proficiency in Microsoft Excel, including data management, comparison sheets, and basic formulas.
- Good command of written and spoken English.
- Strong organizational and time-management skills, with the ability to handle multiple recurring administrative processes while meeting deadlines.
- High level of accuracy and attention to detail.
- Ability to work independently while maintaining effective communication with internal and external stakeholders.
- Trustworthy and professional when handling confidential commercial, pricing, and supplier information.
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