Procurement Coordinator

Responsibilities

The Procurement Coordinator will work closely with the BSL Head Office Team and be responsible for supporting the day-to-day operational procurement activities as per the needs of the organisation, ensuring purchases are made in a timely, cost-effective and compliant manner. The role will manage day-to-day tasks without constant supervision within a clearly governed process framework developing the core procurement knowledge, supplier relationships, and process expertise needed for greater responsibility within the procurement function.

This will include:

• Supporting the maintenance and upkeep of the company's supplier management review and reporting process, as guided by the Procurement Lead.
• Assisting in building and maintaining positive working relationships with local Qatari and regional subcontractors.
• Ensuring adherence to the company's governance, processes, and procedures at all times.

• Support procurement activities for operational requirements, including issuing RFQs/RFPs and raising POs under the general guidance of the Procurement Lead.
• Follow procurement processes and governance in accordance with the procurement manual at all times.
• Liaise with internal stakeholders to clarify requirements and with suppliers to ensure timely, accurate delivery, resolving day-to-day discrepancies directly and escalating where needed.
• Assist in supplier evaluation, onboarding, and maintenance of the approved supplier list/database, including conducting due diligence checks on new suppliers prior to onboarding.
• Support the Procurement Lead in the tender process and in supplier evaluation, onboarding, and database maintenance.
• Coordinate with finance on invoice or payment queries linked to POs and escalating issues or non-compliance promptly.
• Effectively use BSL procurement system to process transactions, while identifying and flagging opportunities for system or process improvement.
• Carry out other transactional procurement duties as instructed, building the experience and judgment needed for greater responsibility within procurement over time.
• Work flexibly as part of the team, supporting workload increases across the function as needed.

• RFQs/POs are issued within agreed time frames and free from material errors as measured against agreed KPIs.
• Consistent adherence to the procurement manual and governance framework with no material non-compliance findings in internal reviews or audits.
• Procurement documentation is complete, accurate and maintained in good order at all times.
• Approved supplier list and due diligence records are kept current, complete and compliant with onboarding requirements.
• Internal queries and supplier related discrepancies are addressed or escalated within agreed response times.
• Positive, sustained working relationships with local Qatari suppliers evidenced by supplier feedback and continuity of the supply base.
• Issues, discrepancies or non-compliance are brought to the Procurement Lead's attention promptly and clearly with follow-through until resolved.
• Meaningful suggestions for process or system efficiencies are raised and where adopted, contribute to measurable gains.

• A minimum of two years’ experience in a procurement or purchasing role.
• Knowledge of the applicable Qatar laws and regulations.
• Team player with a collaborative approach to working with stakeholders across the functions.
• Strong organizational and motivational skills.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• Competence in the use of IT, spreadsheets, word processing and database management.
• Must be able to coordinate multiple priorities in a dynamic operating environment, working with a high degree of autonomy.
• Additional Language skills applicable to the Middle East environment would be highly desirable.
• BSL’s Core Competencies are:
  Collaboration, Trust, Customer Focus and Change Leadership.
• The specific competencies for this role are Influence and Persuasion, Critical Thinking, Global Mindset and Personal Accountability.

Bachelor’s degree from a recognized university, a background in Business Administration, Supply Chain Management, or a related field is an advantage.