Events Specialist

Madre Integrated Engineering | Full time

• Manage and oversee event implementation, timelines, and budgets.
• Oversee creative and logistical aspects, including themes, venues, décor, entertainment, AV, and catering.
• Design engaging events that meet objectives and budget requirements.
• Manage and negotiate with vendors, event companies, venues, and internal/external stakeholders.
• Coordinate with senior-level communicators, executives, and third-party service providers.
• Ensure event companies and vendors deliver projects according to scope, quality, and timelines.
• Build and maintain strong relationships with existing and potential customers and partners.
• Track and manage the annual events budget.
• Lead the events team by prioritizing projects, tasks, timelines, and deliverables.
• Facilitate brainstorming sessions and contribute innovative event ideas.
• Perform other duties assigned by the Line Manager to improve departmental efficiency and performance.
• Ensure awareness of security requirements and relevant safeguarding policies.

• Bachelor’s degree in Business with emphases on Marketing & Public Relation or a related field
• 5 years’ experience in event planning/staging.
• Experience managing and developing various types of events.
• Experience with obtaining events sponsorship.
• Good communication and excellent English writing skills (grammar, spelling, punctuation).
• Good working knowledge with Microsoft Word, Excel, and PowerPoint.
• Ability to operate in a dynamic working environment, handling multiple tasks.
• Strong administrative skills and background.
• Business relationship building skills.
• Ability to multi-task and to work under pressure, whilst maintaining attention to details and keep to deadlines.
• Excellent knowledge of event sponsor ships, communications, public relations, marketing processes.