Sales & Marketing Administrative Assistant

Daily Responsibilities

• Answer telephone calls to the department and either filter accordingly or take detailed messages
• Check the sales amp marketing in-trays on a regular basis and distribute accordingly
• Monitor the sales email inboxes on a regular basis and distribute efficiently
• Produce cover letters for brochure responses and dispatch
• Type and dispatch general office correspondence and contracts
• Ensure all correspondence is stamped and mailed
• File conference contracts actual and lost bookings
• Manage Sales Managers diaries and be aware of sales team s movements

• Collate sales kits collateral and ensure there is a ready supply
• Ensure all departments have stocks of brochures and manage the brochure inventory
• Update Sales Managers weekly activity reports
• Check stationery stock and re-order where necessary
• Ensure general office tidiness
• Produce the weekly Sales amp Marketing meeting agenda and minutes

• Update monthly data of corporate leisure room nights hotel productivity
• Manage purchase order log P amp L Critique
• Produce monthly report focusing on the sales team s highlights and financial successes

• Assist with and conduct site visits as required
• Assist with marketing promotions e g mailings
• Assist with the preparation of sales trips functions and the organization of familiarization trips
• Perform any other reasonable task as requested
• Assist and attend relevant familiarization trips entertainment

• Plan organize and use a systematic approach to get things done
• Manage time and resources effectively
• Prioritize actions and manage tasks through to completion
• Actively seek opportunities to develop and learn from experience
• Set high personal performance standards

• Communicate openly and clearly both written and verbally
• Pitch information at the appropriate level
• Listen to the needs of others before contributing
• Develop positive working relationships at all levels
• Motivate and inspire others to perform

• Collect and analyze relevant information about a problem
• Seek innovative solutions
• Make conscious decision to go for action
• Accept personal responsibility to make things happen
• Constantly review in order to improve

• Self-reliant working with minimal control and direction
• Act on your own initiative when appropriate
• Take calculated risks to achieve results
• Think ahead developing contingency plans where necessary
• Have driven and determination to succeed
• Contribute and be effective when team working with peers