Receptionist, Security

** PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES ** Job Summary and Scope

Support Nakilat by efficiently carrying out telephone operator responsibilities, handling emergency contact statements and directing Nakilat Visitors.

• Answer, redirect and place calls as requested. Take and pass on messages as appropriate. Provide basic company information to callers, as and when necessary.
• Record and update messages appropriately.
• Maintain call logs and reconcile with monthly phone bills and forward the same to finance department for invoicing payment.
• Ensure that any problems experienced with the telephone system are dealt with immediately to minimize down-time.
• Maintain internal company telephone directory which includes recording changes in personnel location and telephone numbers, and providing information periodically.
• Maintain emergency/disaster procedure protocols.

• Assist the Security Guard in keeping records of visitor/guests passes.
• Greet and assist Nakilat visitors by determining the nature of visit, providing information where possible and director visitors to pre-arranged appointments.
• Ensure visitors are referred to security for visitor pass.

• Ensure the security guards carry out their duties and ensure proper recording of visitor/guest passes.
• Review of night shift/dayshift security logs and report any issues concerns or discrepancies.
• Report any reception or security related incidents.

• Diploma in Secretarial Studies, Business Studies, Business Administration or in a related field.