Legal Assistant - Costs; Costs Coordinator

Legal Assistant - Costs (Costs Coordinator) - Doncaster

Switalskis Solicitors Limited, Full-time Part-time

ABOUT US

Switalskis is an award-winning law firm listed in The Sunday Times Best Places to Work 2026 for the third consecutive year.

Established in 1993 by Stephen Switalski, we began with a focus on child care law and criminal law from a single office in Wakefield. Since then we’ve expanded to 11 locations employing approximately 400 people who provide a wide array of specialist legal services.

A career at Switalskis means being part of a firm that cares and is here for you. We’re dynamic and progressive, and we never stand still. Last year we were crowned Large Firm of the Year at The Yorkshire Legal Awards and named in the top 50 fastest growing companies in Yorkshire in the Yorkshire Growth Index.

We're looking for an organised and detail-oriented Costs Coordinator to join our busy Personal Injury team in Doncaster. Working closely with our in-house Costs team, you'll play an important role in supporting Fee Earners with the administration of costs on personal injury files, helping to ensure cases progress efficiently and costs are managed accurately throughout the lifecycle of each claim.

Whether you're an experienced administrator, finance assistant, or secretary looking for a new challenge, this is a great opportunity to join a supportive team where full training will be provided.

• Calculating payments on account of costs and final costs payments.
• Calculating fixed costs in line with relevant rules and procedures.
• Supporting Fee Earners with the recovery of fixed costs and disbursements from the paying party.
• Managing the billing of costs, including issuing and processing invoices.
• Paying disbursements and fee notes accurately and in a timely manner.
• Scheduling and monitoring future costs payments.
• Managing file closures, including write-offs where required.
• Handling claims on insurance policies and assisting with disputed claims and negotiations.
• Collating and maintaining accurate costs and financial data, including claims information for insurers.
• Working closely with the Head of Funding, Fee Earners, and the Costs team to support the smooth running of costs administration across the department.
• Undertaking any other duties appropriate to the role as required.

• Highly organised, self-motivated, and able to manage a varied workload.
• Numerate with excellent attention to detail and accuracy.
• Confident using Microsoft Office, particularly Excel and Word.
• An effective communicator who can build positive relationships with colleagues and external stakeholders.
• Experienced in an administrative, finance assistant, accounts, or secretarial role (desirable).
• Interested in developing a career within a legal environment. Previous legal experience is beneficial but not essential, as full training will be provided.

This is an excellent opportunity to become part of a collaborative and supportive Personal Injury team, where you'll gain valuable experience in legal costs administration and have the opportunity to develop your skills within a respected legal practice.

We welcome applications from candidates seeking either full-time or part-time hours (minimum 25 hours per week).

For any questions please contact

• Annual Bonus
• Long Service Award days - 1 for every 2 years of service (FTE)
• Paid Professional subscriptions
• Training and development
• Wellness packages
• Enhanced Maternity/Paternity and Adoption pay
• Group Insurances for Life Insurance, Critical Illness and Income Protection
• Apprenticeship Funding for training and development
• All Company equipment will be supplied for Hybrid working