Procurement Administrator

Procurement Administrator

Full Time – Permanent

Doncaster

2

Excel Aviation Ltd is an industry leader in specialised and innovative solutions for aviation's most complex challenges and our success is based on the talented and experienced people that make up our workforce.

We are seeking a Procurement Administration to join our Capability Development team based in Doncaster on a permanent basis.

This is an excellent opportunity for an organised and proactive individual to support a wide range of procurement and administrative activities across our Design, Production and Maintenance functions. Working closely with engineering teams, stores, finance, compliance and suppliers, you will play a key role in ensuring materials, services and equipment are procured efficiently and accurately to support the successful delivery of aviation projects and programmes.

The successful candidate will be an effective communicator with strong attention to detail, a customer-focused approach and the ability to manage multiple priorities within a fast-paced aviation environment.

• Raise and issue Requests for Quotation (RFQs) to suppliers.
• Raise and process Purchase Orders (POs), ensuring correct project, work order and financial coding.
• Monitor and track purchase orders, deliveries, costs and supplier performance.
• Maintain and update procurement and maintenance control systems.
• Support engineering, production and maintenance teams with procurement activities.
• Liaise with suppliers to obtain quotations, delivery updates and order status information.
• Communicate order progress and delays to key stakeholders.
• Coordinate with Stores to support the receipt, tracking and movement of parts and materials.
• Support import and export clearance activities for shipments.
• Arrange the shipment of parts, equipment and materials.
• Coordinate the hire and loan of specialist equipment when required.
• Work closely with the Finance team regarding invoices, payments and project-specific accounting requirements.
• Process and correctly allocate supplier invoices.
• Complete company credit card reconciliations and returns.
• Support time recording administration and resolve any associated queries.
• Liaise with Compliance regarding supplier approvals, documentation and related queries.
• Monitor supplier performance and maintain accurate supplier records.
• Provide general administrative support to the Capability Development function.
• Completed Import and Export Customs clearance when required
• Support continuous improvement initiatives within procurement and administration processes.

• Previous experience in a procurement, purchasing, supply chain or administration role.
• Strong organisational skills and excellent attention to detail.
• Experience processing purchase orders and supplier documentation.
• Good communication and stakeholder management skills.
• Ability to work effectively with suppliers, internal customers and cross-functional teams.
• Strong IT skills, including Microsoft 365 applications.
• Experience using procurement systems would be advantageous, however training on the system would be provided.
• Ability to prioritise workloads and manage multiple tasks simultaneously.
• A proactive approach to problem-solving and continuous improvement.
• Strong numerical and administrative skills.
• Experience with in aviation, engineering, manufacturing or other regulated industries would be beneficial but is not essential.
• A willingness to learn new systems, processes and industry requirements.

In return, we can offer you a competitive salary dependent on previous experience, generous holiday allowance, Group Life Insurance, Health and Wellbeing benefits including Private Health Care and an EAP, and much more.

2

Excel is committed to promoting equitable treatment, encouraging diversity, and embracing inclusion in our recruitment processes and among our work forces. In addition, we are proud to be recognised as a Disability Confident Employer.