Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Administrator

Project Coordinator - Dorking

38,000 – £42,000 per annum DOE

We are seeking an organised and proactive administrator to support the successful delivery of multiple projects. You’ll work closely with Project Managers and wider teams, ensuring all administrative, logistical, and coordination tasks are handled efficiently to keep projects running smoothly.

This is a fantastic opportunity for a strong administrator who thrives in a fast-paced environment, enjoys managing a wide variety of responsibilities, has strong attention to detail and enjoys working in a team.

• Provide day-to-day support across all aspects of project delivery.
• Coordinate project logistics, including deliveries, subcontractor activities, and schedules.
• Participate in project planning and progress meetings.
• Prepare and maintain project documentation, such as method statements, risk assessments, site diaries, and progress reports.
• Compile technical documentation and submittals.
• Organise and manage supplier and client samples.
• Take meeting minutes and maintain key administrative records.
• Liaise with suppliers and subcontractors to obtain project information.
• Review and check invoices, resolving any discrepancies.
• Prepare subcontractor agreements and assist with procurement coordination.
• Support the use of project management and document control systems.
• Help prepare operations and maintenance manuals.
• Arrange staff training and manage the company’s training records.
• Assist with financial tracking and management, including validating payment applications.
• Support company logistics such as uniform orders, events, and site visits.
• Work closely with the Managing Director and senior team to highlight potential risks or issues.

• Strong organisational and administrative abilities.
• Good excel skills.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Confident multitasker with the ability to prioritise effectively.
• Experience with project management software and documentation processes.
• Understanding of project workflows and compliance requirements.
• Previous experience in a project coordination role within a technical, construction, or engineering environment is advantageous.