Transport Coordinator

Description

The Transport Coordinator provides the administrative assistance within the Club’s transport operation. The role supports with the management of transport enquiries, maintains accurate schedules and booking information as well as departmental records.

The Co-ordinator will have an important role of delivering timely communication between members, internal departments and the Transport Team. The role also requires organising fleet maintenance administration across the Club’s vehicles which will include vehicle checks, servicing schedules, mileage monitoring and planned works.

Final date to receive applications: 26 August 2026

Department: Transport

Location: Skibo Castle, Highland

Compensation: £28,080 / year

• Assist with the Manager as the central administrative contact for transport enquires, delivering a professional and responsive service to members, guests and colleagues.
• Coordinating transport bookings, ensuring journey information is accurate, complete and kept up to date. Provide confirmation and relevant updates and escalating sensitive or relevant information to the Transport Management team.
• Maintaining live transport schedules and supporting the Managers and Supervisors with the efficient planning and allocation of daily driver activity.
• Working closely with departments across the estate to coordinate arrivals, departures, events and bespoke transport requirements.
• Supporting with preparing daily operational schedules and highlighting VIP movements, special requests and periods of peak demand.
• Maintaining accurate administrative records, reports and trackers to support operational planning and performance.
• Strong administrative skills and experience using Microsoft office and other applications for bookings, schedules and departmental records.
• Professional and adaptable to changes and last minute requests for our members and team.
• Attention to detail and experience working in a fast paced environment

• Professional, reliable, and discreet with a strong sense of responsibility
• Trustworthy and detail-oriented, with pride in maintaining high standards
• Able to work independently and as part of a team
• Excellent organisation and time management skills
• Strong attention to detail and accuracy
• Confidence using systems and learning new tools
• A people-focused and approachable attitude
• Strong communication skills and the ability to work with colleagues across the business
• Strong organisational skills and a willingness to support a seven-day hospitality operation
• Knowledge of vehicle documentation, travel, reservations or fleet administration.
• Clean full UK driving license

• Share of gratuities
• 33 days annual leave pro-rata
• Auto enrolment pension scheme
• Occupational sick pay
• Family friendly support
• Life assurance cover
• Access to wellbeing platforms providing support on nutrition, exercise, health, finances, legal support and more
• Cycle to work and tech scheme
• Free meals on shift
• Complimentary use of staff gym
• Staff events