Secretary, Practical Nursing

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Posting December 5, 2025. Salary E4, 05 ($34,298–$51,793). Anticipated start February 1, 2026. Based at Wallace campus, Dothan.

• Answers telephone and gives general information or routes to appropriate office or individual.
• Prepares correspondence and reports; initiates and maintains forms for reporting graduate status.
• Distributes program and college memos and correspondence to faculty members.
• Prepares and submits purchase requisition for program supplies and equipment.
• Assists with monitoring the balance of the program budgets.
• Maintains office supply and inventory.
• Processes requisitions and assesses invoices for payment.
• Establishes and maintains filing system for program records; maintains confidentiality and security of information and records.
• Assists with special program events, including pinning ceremonies.
• Schedules meetings as needed.
• Maintains personnel records; assists in faculty timesheet preparation.
• Designs tables for self-study.
• Creates and maintains mailing list.
• Provides emergency information as needed.
• Handles incoming and outgoing mail; distributes mail.
• Develops and maintains filing system for correspondence, contracts, reports, faculty record, and student record.
• Assists in supervising work‑study students who perform clerical duties. Manages nursing office; locates and retrieves material from files and purges files as necessary.

• Tracks student data including student demographics, grades, and progress within the program.
• Tracks program graduate status and career progress for use in certification and licensure reports.
• Assembles collected data for use in departmental reports.
• Receives program applications and related application materials; creates files for each packet.
• Assists students through the steps of gaining acceptance to the program and registration.
• Coordinates the scheduling of faculty/advisory council meeting; takes detailed minutes of faculty meetings.
• Maintains students' confidential health records for submission to partner medical facilities.
• Prepares division correspondence.
• Prepares information for flyers.
• Prepares and maintains clinical affiliation contracts.
• Assists in development, evaluations and results compilation of a variety of surveys; mails employer satisfaction surveys for use in the internship/preceptor/apprenticeship program.
• Checks current student status to determine progress within the program.
• Assists in the compilation and preparation of accreditation reports.
• Assists in preparation of term schedules.
• Performs other duties as assigned.

• Maintains computer‑based filing system for forms and materials.
• Collects and records graduate and employer data; prepares and distributes surveys as needed.
• Maintains clinical affiliation mailing list.
• Schedule and coordinate with local healthcare facilities to host Annual Program Advisory Committee Meetings.
• Assists in researching records for completion of reports.
• Maintains instructional records to include grade/attendance records and syllabi for completion of reports submitted to outside agencies.
• Collects, reviews, and scans health records for all students.
• Collects, reviews, scans, and maintains Nursing faculty health records and credential and license renewals.

• Creates and prepares application packet materials, documents for program staff, student handbooks, and clinical handbooks other program publications.
• Prepares and disseminates clinical affiliation contracts.
• Assists in preparation of accreditation documents for programs and on‑site visitation teams.
• Provides information on admission requirements and procedures for Practical Nursing Programs in person, by telephone, by mail, or electronically.
• Creates and posts Final date to receive applications information.
• Receives Practical Nursing Programs application packets; review and score applicant information; submit to appropriate personnel for review and selection.
• Prepares and sends application status notifications.
• Schedules and assembles materials for new Practical Nursing Programs student orientation sessions.
• Performs…