Event Planning & Experiences Manager

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Minnetonka, MN | CORP
Minnetonka, MN 55305, USA

• Full-Time
• Requisition #: EVENT
  006344

Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for.

We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration — because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued.

The Event Planning & Experiences Manager leads the strategy, planning, and execution of complex internal and external events that bring Medica's brand, culture, and mission to life. Serving as an enterprise event resource, this role partners across functions and with senior leaders to translate business objectives into thoughtful, engaging experiences for employees, customers, partners, and community stakeholders. The role also establishes consistent event practices and provides functional leadership without direct supervisory responsibility.

Performs other duties as assigned.

• Leads the strategy, planning, and execution of complex and high-visibility internal and external events, including employee experiences, leadership meetings, community events, stakeholder gatherings, conferences, and receptions
• Develops comprehensive plans covering objectives, audiences, concepts, timelines, budgets, venues, vendors, production, programming, registration, accessibility, technology, logistics, contingency planning, and on-site execution
• Manages multiple events and priorities while maintaining quality and attention to detail

• Translates Medica's mission, values, and enterprise narrative into distinctive event experiences
• Partners with Communications and Marketing on messaging, visual identity, presentations, invitations, signage, storytelling, digital experiences, and follow-up
• Advises senior leaders on event objectives, programming, run-of-show plans, and high-visibility execution, providing calm and confident counsel in fast-moving situations

• As a trusted enterprise event partner, bringing together Communications, Marketing, Human Resources, Sales, Public Affairs, community partners, and business leaders to coordinate audiences, channels, and stakeholder needs
• Negotiates with and manages venues and vendors; develops and manages event budgets; and maintains a reliable network of event resources
• Establishes repeatable standards, tools, and processes; defines measures of success; gathers feedback; and tracks enterprise event activity to improve coordination, consistency, efficiency, and impact
• Incorporates community engagement, volunteerism, nonprofit partnerships, and corporate social responsibility opportunities when aligned to event objectives

• Provides enterprise event expertise and work direction to support effective, consistent, and compliant execution without direct supervisory responsibility
• Provides guidance and clarification on event priorities, expectations, and standards
• Applies subject-matter…