Receptionist​/Facilities Assistant

Position Overview

Our Isle of Man office is looking for an individual with strong interpersonal skills who enjoys variety in their working day, to join us as Receptionist/Facilities Assistant on a full‑time, permanent basis to assist the current team.

This is a dual role, working predominantly on our Reception Desk but providing facilities support as and when required in a flexible capacity.

Posted on 05 Jan 2026

• Operate the office switchboard.
• Provide reception – meeting and greeting services to clients and office visitors.
• Organise client meeting room booking requests and prepare rooms for meetings.
• Provide routine office administration to assist the wider business.
• Book taxis and local accommodation for staff.
• Liaise with external office services (e.g. couriers) and receive small deliveries from suppliers or clients.
• Manage the office equipment loan stock for staff (portable printers and scanners).

The Receptionist is the main contact point for our business and will be dealing with clients and suppliers and liaising with our staff. The role involves managing the reception desk and switchboard, organising meeting rooms, coordinating taxi bookings, and assisting with administrative tasks.

• Replenish and maintain the kitchen areas on each floor, and vending machine in Staff Room.
• Collect and distribute fruit and milk deliveries.
• Monitor shredding bins on each floor and arrange collection.
• Maintain photocopier and stationery areas on each floor – distribute supplies and consumables.
• Maintain oversight and ensure appropriate stock levels for vending machines and water towers.
• Liaise with third‑party suppliers relating to PPM, air conditioning, ad‑hoc R&M requirements, and cleaning contracts.
• Order supplies for the kitchens, vending machine, printers and stationery.
• Perform any ad‑hoc duties as required from time to time.

• Strong communication skills and a proactive approach to working.
• Logical approach to task management.
• Strong interpersonal skills.
• Self‑motivation and ability to use own initiative.
• Readiness to work flexibly outside of core business hours (9 am – 5:15 pm) to support office based events as required.
• Intermediate knowledge of the Microsoft Office suite, with emphasis on Outlook.
• Strong spoken, listening and written English.
• Previous experience in office facilities would be advantageous though not essential.
• Previous experience on a Reception Desk within the financial services industry is preferable but not mandatory.

For more details and to apply contact