Administrative Coordinator

Job Title:

Administrative Coordinator

Location:

SGSC - Douglas Campus (Main)

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

South Georgia State College is a residential state college of the University System of Georgia. It focuses on strong teaching and personalized academic advising. The college serves the people of Georgia and offers associate and bachelor's degree programs.

The Administrative Coordinator for the Academic Affairs Office provides professional administrative and operational support to ensure effective management of academic functions, including faculty contracts, class schedules, credential verification, and record keeping. This position serves as a central communication and coordination point between Academic Affairs, Human Resources, school leadership, and departmental administrative assistants to maintain smooth academic operations and compliance with institutional and accreditation standards.

• Faculty Administration & Records Management:
  Prepare, process, and track all faculty contracts and appointment letters in coordination with Human Resources.
• Maintain accurate and confidential faculty personnel records, including contracts, evaluations, and credential documentation.
• Verify and document faculty qualifications and credentials to ensure compliance with institutional, state, and accrediting body requirements.
• Support onboarding of new faculty members by coordinating required paperwork, credential verification, and orientation materials.
• Academic Scheduling & Coordination:
  Assist in the preparation and maintenance of semester and annual class schedules in collaboration with school leadership and department chairs.
• Maintain and update course offerings, room assignments, and faculty teaching loads in scheduling systems.
• Monitor and communicate schedule changes to relevant stakeholders.
• Communication and
  
  Collaboration:
  
  Serve as a primary point of contact for inquiries to the Academic Affairs Office, ensuring prompt and professional responses.
• Facilitate effective communication and collaboration among Academic Affairs, Human Resources, school leadership, and administrative staff.
• Support the dissemination of academic calendars, policies, and procedures to faculty and staff.
• Administrative Support:
  Prepare correspondence, reports, meeting materials, and minutes for Academic Affairs leadership.
• Coordinate and schedule meetings, trainings, and academic events.
• Assist with data collection, reporting, and document management to support accreditation and compliance requirements.
• Maintain confidentiality and professionalism in handling sensitive information.
• Perform other duties as assigned by supervisor.

• Educational Requirements:
  
  Associate Degree.
• Required Experience:
  
  Minimum of 2-3 years of administrative or office experience, preferably in an academic, higher education, USG setting. Experience with faculty records management, scheduling, or HR coordination strongly preferred.

• Strong organizational skills with meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High degree of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite and experience with academic or HR information systems such as Banner, MFE, or Crystal preferred.
• Strong interpersonal skills and ability to work collaboratively across departments.

South Georgia State College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, age, veteran status, political affiliation, or disability.

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position does not require a purchasing card.
• This position may travel 1% - 24% of the time.

• Position of Trust

Mission Statement:
South Georgia State College supports students in achieving their academic and professional goals by providing high-quality associate and baccalaureate degree programs in an affordable, accessible, and supportive learning environment.

Vision Statement:
South Georgia State College will be the best choice for higher education in southeast Georgia, dedicated to affordability, student success, and innovative programs that prepare graduates for advanced studies and professional careers while driving regional economic growth.