Finance Coordinator – Nonprofit Bookkeeping

Finance Coordinator – Nonprofit Bookkeeping & Financial Support

Converse County Aging Services | Douglas, Wyoming

Starting Pay: $22.00 per hour | Full-Time Position | Full-Time Employee Benefits

Converse County Aging Services is seeking a dependable, organized, and detail-oriented Finance Coordinator to support the daily financial operations of our nonprofit organization serving older adults in Converse County.

This position handles bookkeeping, financial recordkeeping, accounts payable and receivable, invoice processing, deposits, account reconciliations, and expense tracking. Working closely with the Finance Director, the Finance Coordinator helps maintain accurate financial records and responsible management of organizational and program funds.

The ideal candidate has bookkeeping or accounting experience, understands basic accounting principles, and takes pride in accuracy and organization.

Although this position works behind the scenes, accurate financial management helps ensure our senior centers have the resources and support needed to provide meaningful programs and services that promote independence, dignity, and quality of life for older adults in our community.

Daily Bookkeeping & Financial Recordkeeping

• Enter financial transactions accurately into the accounting system.
• Maintain organized financial records, spreadsheets, invoices, receipts, and supporting documentation.
• Review transactions for accuracy and identify discrepancies or missing information.
• Maintain vendor records and routine bookkeeping files.

Accounts Payable & Receivable

• Receive, review, and enter vendor invoices for processing.
• Verify required approvals and documentation before payments are prepared.
• Record incoming payments, receipts, deposits, donations, and program revenue.
• Track outstanding invoices and follow up on payment or documentation questions.
• Coordinate with vendors and staff regarding invoices, payments, and missing information.

Account Reconciliation & Expense Tracking

• Assist with routine bank and credit card reconciliations.
• Compare financial records with bank statements, receipts, and payment documentation.
• Research discrepancies and maintain reconciliation records.
• Monitor program expenses and track designated funding sources.
• Learn and apply expense coding procedures for general ledger accounts, programs, departments, and funding sources.
• Review invoices and supporting documentation for proper expense classification.
• Coordinate with program staff to collect invoices, receipts, and approvals.
• Organize financial documentation for grant reporting, audits, and external accounting review.
• Follow established bookkeeping procedures and internal financial controls.

Coordination with the Finance Director

• Work closely with the Finance Director to maintain accurate and current financial records.
• Provide organized financial documentation for review.
• Communicate discrepancies, missing information, and outstanding items promptly.
• Follow established procedures and apply feedback to improve accuracy and efficiency.
• Perform other related duties as assigned.

• High school diploma or equivalent; additional accounting, bookkeeping, finance, or business education preferred.
• Minimum of two years of bookkeeping, accounts payable, accounts receivable, or related accounting experience.
• Working knowledge of basic accounting principles and financial recordkeeping.
• Experience entering financial transactions and maintaining accurate records.
• Proficiency in Microsoft Office, particularly Excel, and ability to learn accounting software.
• Strong organizational, analytical, and problem-solving skills.
• Excellent attention to detail and ability to meet deadlines.
• Ability to work independently, communicate effectively, and manage multiple priorities.
• Willingness to learn and consistently apply expense coding procedures.
• Ability to maintain confidentiality and handle financial information responsibly.

• Associate degree or coursework in accounting, finance, bookkeeping, or business administration.
• Experience with accounting software, invoice processing, and account reconciliations.
• Familiarity with nonprofit organizations, grant-funded programs, or government-funded services.
• Experience organizing financial documentation for audits or external accountants.
• Starting pay of$22.00 per hour
  , with consideration for relevant…