Finance Assistant

Mechanica Utilities Ltd are pleased to advertise this exciting opportunity of Finance Assistant, working from our Dover office.

Working closely with the Finance Manager and Head of Finance, you will play an important role in keeping our day-to-day financial processes running smoothly. This is a varied position that combines transactional finance, reconciliations, invoicing and financial administration, alongside supporting the wider business with accurate and timely financial information.

Location:

Dover, Kent (HQ-based)

Hours:

Full Time – Monday to Friday, 8:00am to 4:00pm

• Processing, coding and recording supplier invoices and credit notes, ensuring costs are accurately allocated within our job costing and accounting systems.
• Raising and processing customer invoices and credit notes, ensuring billing is accurate and completed within agreed timescales.
• Managing supplier statements and reconciliations, investigating discrepancies and ensuring outstanding items are followed up.
• Completing daily bank reconciliations, accurately recording transactions and resolving any differences identified.
• Processing online supplier payments and employee expense reimbursements.
• Maintaining accurate records of employee expenses and company credit card transactions, including entering relevant costs into spreadsheets and the job costing system.
• Supporting the preparation of month-end information, including job costing reports, customer statements, supplier reconciliations and supporting schedules.
• Assisting with finance processes such as accruals, prepayments and balance sheet reconciliations, with appropriate guidance and support.
• Supporting the administration of the Construction Industry Scheme (CIS) and other relevant finance processes.
• Providing assistance with payroll administration, including entering timesheet information into our job costing system and payroll records when required.
• Maintaining accurate, well-organised and audit-ready financial records and supporting information.
• Managing finance-related queries and inboxes, responding professionally and ensuring queries are directed or resolved promptly.
• Creating and maintaining supplier and customer records across our job costing and accounting systems in periods of annual leave cover
• Providing support with purchase orders and other administrative processes, particularly during periods of annual leave or increased workload.
• Working collaboratively with colleagues across Finance, HR and Operations to ensure information is accurate, timely and effectively communicated.
• Supporting the Finance Manager and Head of Finance with other financial and administrative tasks as required.

We are looking for someone who is organised, proactive and efficient.

• Previous experience in an Accounts Assistant, Finance Assistant, Bookkeeping or similar transactional finance role.
• Experience working with purchase ledger, sales ledger, invoicing and account reconciliations.
• AAT qualification, part-qualification or equivalent practical experience would be advantageous.
• Good working knowledge of Microsoft Excel, with confidence using formulas and functions.
• Experience using accounting or job costing software. Experience with Quick Books, Xero or similar systems would be beneficial.
• Strong attention to detail and a methodical approach to financial administration.
• The ability to organise your workload effectively, manage competing priorities and meet deadlines.
• Good communication skills and the confidence to liaise with colleagues, suppliers and customers when required.
• A proactive approach, with the ability to identify discrepancies or issues and take ownership of getting them resolved.
• A willingness to support colleagues and contribute to the…