Administrative Assistant

Entry-level office position with administrative functions within accounting, collections, sales, and any other general administrative duties required. Works closely with Accounting Manager to support general accounting and business functions, specifically billing and accounts receivables functions. May provide back up as receptionist.
Essential Functions
• Complete, submit, track, and document waiver requests
• Resolve any issues restricting waivers from being issued
• Mail/email monthly statements and requested invoice copies
• Scan and email pay applications to general contractors per request of project accounts
• File paid pay applications
• Work with project managers and project accountants to help collect miscellaneous billings over 90 days
• Apply payments and assist with cash spreadsheet and cash sales
• Run credit cards for customers as needed
• Perform monthly credit card reconciliation
• Other relative duties as assigned

Minimum Qualifications
• High School Diploma, or an equivalent combination of education/experience
• Current and valid US driver's license preferred
• Must pass pre-employment background check and drug test
Knowledge,

Skills and Abilities

• Excellent organizational skills
• Strong PC and systems skills required
• Proficient in Microsoft Office Suite, especially Excel
• Thorough knowledge of general accounting and financial processes
• Excellent verbal and written communication skills required