Fiscal Associate II

Introduction

Make a Difference with DHSS. Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas. We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today.

DHSS is a great place to kick-start your profession. For more information, please visit (Use the "Apply for this Job" box below). today!

The position will support various areas within the Office of Business and Support Services (OBSS) including General Accounting, Client Accounting and Contracts Administration as needed. The incumbent will process various transactions including client related fiscal transactions, invoices, bank deposits, purchase orders, etc. The incumbent is responsible for posting these transactions into First State Financials systems (FSF) and/or the client accounting system ADL.

The incumbent will be required to enter various documents into FSF, may also assist in researching transactions and locating documents needed for various audits that the Division may undergo occasionally.

• Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
• Verifies or determines correct classification and coding of transactions.
• Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
• Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
• Creates and maintains financial records, documents and files.
• Prepares reports and summaries on the status of accounts or other financial data.
• Participates in recommending changes to internal procedures, forms, or process enhancements.
• Gathers and compiles data for higher-level staff.
• Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
• May perform payroll entries and process payroll in automated information systems.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

• Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.
• Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
• Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.
• OR
• Possession of an Associate's degree or higher in Accounting or related field.

All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County. Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our “Job Seeker Resources”.

DHSS does not provide employment-based sponsorship.

To learn more about the comprehensive benefit package please visit our website at /

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements…