Fiscal Advisor IV

Introduction

Start your Career at DOS! The Department of State's (DOS) responsibilities are found in virtually every aspect of state government: economic development, finance, transportation, housing, education, culture and quality‑of‑life issues. Our mission at DOS ranges from preserving Delaware’s historical sites and collections, to supporting small businesses and entrepreneurs, to serving consumers, public employees and veterans. DOS offers numerous career opportunities and is dedicated to attracting and retaining highly talented individuals who are ready to make a difference in state government.

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The incumbent services as the Division's lead fiscal staff member, overseeing financial control, reporting, and compliance with State policies. This position works with all sections to analyze, reconcile, and report financial data, providing recommendations that support transparency and informed decision‑making. The incumbent also assists with routine HR and administrative functions under the direction of the Director for all sections.

Essential functions are fundamental and core functions common to all positions in the class series. This is not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Reviews and analyzes financial transactions and records to determine accuracy and monitors adherence to agency budget, applicable agreements, grants, or contracts, as well as state or federal laws, rules, and regulations.
• Analyzes, reconciles, and consolidates data to the general ledger from journals, records, and documents; takes trial balances and makes corrections, updates, and adjustments to bring funds into balance and maintains an audit trail.
• Reviews financial transactions, classification and codes to ensure accuracy and recommends changes.
• Maintains internal controls and applies accounting principles, practices, and standards.
• Provides advice and technical guidance on matters in assigned fiscal function(s).
• Compiles, analyzes and prepares a variety of statements and reports of financial health utilized in financial, budget, and personnel planning.
• Researches and provides data, reports and other documentation to state, federal and independent auditors and for other requests for financial information.
• Uses commercial and proprietary automated information systems and computer software to research, review, evaluate, and report on financial data.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.
• May be responsible for purchasing, disbursement, and inventory of equipment and supplies.

• Three years’ experience in compiling, analyzing and reporting on financial data to ensure effective and efficient accounting of funds or to make projections for financial planning.
• Two years' experience in ensuring compliance of financial transactions with budgets, applicable agreements, grants or contacts, and state or federal laws, rules, and regulations.
• One year of experience in analyzing financial problems, developing alternatives, recommending and advising management on solutions.
• Coursework, training and/or work experience in staff supervision which may include performing as a lead worker overseeing the work of others.

All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County. Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E‑Verify system where the State will provide the federal government with each new hire's Form I‑9 information to confirm that you are authorized to work in the U.S. For more information refer to…