Operations; Legal Administrator

Join to apply for the Operations (Legal) Administrator role at Shaheen & Gordon, P.A.

Shaheen & Gordon, P.A., Attorneys at Law, a multi‑site firm, is seeking an energetic and detail‑oriented Operations (Legal) Administrator to lead the day‑to‑day operations of several offices, delivering superior support services to attorneys and firm leadership. The position reports to the Chief Operating Officer in the Dover, NH office and requires a reliable means of transportation and willingness to travel between firm locations.

• Work with firm leadership, outside vendors and colleagues to oversee and support day‑to‑day operations of several firm offices, reinforcing policies, procedures and firm culture.
• Assist the COO in budgeting and driving financial results.
• Collaborate with HR and Finance to support payroll, recruiting, onboarding, training and performance management.
• Supervise the office support teams, including clerical staff, legal assistants, paralegals and reception; and facilitate projects with leadership in IT, HR and facilities.
• Work closely with the COO to oversee facilities management, including space planning, design, purchasing, inventory control and budget adherence.
• Use firm management software, design and deliver training on it.
• Maintain strong working relationships with coworkers, leadership, firm colleagues and vendors.

• Excellent interpersonal, organizational, written and verbal communication skills.
• Advanced computer skills, including Microsoft Office Suite and firm‑management software.
• Strong attention to detail, ability to meet deadlines and multitask in a fast‑paced environment.
• Strong budgeting, performance and project management background.
• Professional, friendly, client‑focused attitude and demeanor.
• Travel to firm offices regularly as needed.

• BS in Business Administration, Management, HR, legal studies or related discipline.
• Minimum 7 years of previous leadership experience in a legal or other professional services organization.

Shaheen & Gordon is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, gender identity or expression, national origin, citizenship, veteran status, age, physical or mental disability, genetic information, marital status, sexual orientation or any other consideration made unlawful by federal, state or local laws. We provide an inclusive environment and competitive benefits, including health insurance, flexible spending account and 401(k) with match.

Please send your cover letter, résumé, salary requirements and references to  EOE.