Time & Billing Specialist

Dare to bring your unique perspective?

At Novogradac, we value individuals who bring unique perspectives and bold ideas. If you’re eager to contribute to an inclusive, innovative environment where your personal and professional growth is encouraged and supported, we invite you to explore this exciting opportunity with us.

The Time & Billing Specialist performs a variety of accounting support functions in the Finance Department. This position assists with preparing and validating client invoices, maintaining client accounts, and reviewing employee time. This position will report to the Time & Billing Supervisor with oversight from the Assistant Controller. The firm has one available position in either Austin, TX, Dover, OH, or Long Beach, CA.

• Maintain accuracy of client account data within the ERP accounting system.
• Review employee and partner timesheets for accuracy, completeness, and adherence to firm policies.
• Review client invoices for accuracy and distribute monthly invoices through mail and email.
• Process time and billing adjustments.
• Monitor and respond to internal and external inquiries in the support queue related to time entry, billing questions, and client account updates.
• Create and process ad hoc invoices.
• Process client credit card refunds. Download and report on client confirmation and credit card transactions.
• Follow‑up on client accounts that have non‑deliverable addresses.
• Prepare journal entries for accounts receivable adjustments, including payment transfers, client refunds, and write‑offs.
• Produce ad hoc reports related to time and billing.
• Additional ad‑hoc duties and projects as assigned.

• Strong computer skills, including solid skills in the Microsoft Office suite, in particular with Excel, as well as experience using accounting software systems.
• Excellent verbal and written communication skills.
• Strong organizational and follow‑through skills, performing work accurately with strong attention to detail.
• Ability to meet deadlines and effectively prioritize a fast‑paced and varied workload.
• Sound understanding of financial concepts.

Associate degree or college‑level coursework, preferably in accounting or finance, plus 1‑3 years of related billing, accounts receivable or accounts payable experience and/or appropriate balance of education and work experience.

Bachelor’s degree in accounting and prior experience working in a professional services firm.

Novogradac is committed to fostering a welcoming workplace where all employees feel valued and empowered to grow. We believe in offering a supportive, balanced work environment that encourages professional growth and work‑life integration.

• Increased number of paid holidays per year
• Competitive salaries with continuous review of market conditions
• Flexible working hours and work arrangements
• Remote and hybrid opportunities
• Inclusive workplace, providing strong professional growth and development opportunities

• Strong growth opportunities
• Competitive benefits package
• 401(k) package with firm profit‑sharing
• Discretionary annual bonuses for eligible positions & CPA bonus plan
• Strong emphasis on quality work‑life integration
• Dress for your day policy
• Resources of a national firm
• Opportunities to engage with our active Employee Resource Groups (ERGs), affinity groups, and advance your career within a supportive, inclusive environment
• Compensation: $39,000 - $44,000 depending on experience. More is possible if experience dictates.

After reviewing this job posting, are you hesitating to apply because you don’t meet all the listed requirements? At Novogradac, we are dedicated to building a workplace supported by unique perspectives and experiences, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may still be the right candidate for this or one of our other roles.

We’re Novogradac, a national…