SCHOOL Secretary

SCHOOL SECRETARY (10 MONTHS/Year - Mon-Fri) $18.06/HOUR

• Position Type:
  Secretarial/Clerical/ School Secretary - 10 Month
• Date Posted: 10/27/2026
• Location:
  
  Herrick Middle School
• Date Available:
  
  01/05/2027

SCHOOL SECRETARY - 10 months/year

Provides a positive and welcoming school environment for students, staff, and community members, while facilitating the smooth and efficient operation of the school office

Proficiency in technology skills; knowledge of office procedures and the operation of office equipment

High school graduate or equivalent.

• 1. Creates a friendly atmosphere for students and staff and assists them in the office.
• 2. Greets visitors courteously, in person or by phone, determines their needs, checks appointments,assists them, directs them to appropriate persons
• 3. Receives and routes all incoming calls in a courteous manner.
• 4. Maintains an appropriate level of confidentiality.
• 5. Uses appropriate systems to respond to the multiple-demands of the position.
• 6. Administers care and support to students with minor medical needs.
• 7. Assists/executes the following office tasks:
  • Makes decisions as delegated to do so.
  • Prepares correspondence, memos, reports, etc. as needed.
  • Sorts and distributes incoming mail.
  • Organizes and maintains office files.
  • Maintains inventories and makes supplies available to staff.
  • Provides routine care of office equipment.
  • Processes daily attendance and periodic reports, makes follow-up calls to parents who did not call in.
  • Maintains bus assignment records.
• 8. Performs tasks related to student progress reporting, such as:
  • Maintaining inventory of report cards and other forms;
  • Preparing awards, certificates, and other materials;
  • Coordinating parent/teacher conferences
  • Registers kindergarten and other new students.
  • Files new student records.
  • Handles paperwork related to transition to junior high school.
  • Transfers records to junior high school.
• 9. Performs summer tasks related to turnover of students, including:
  • Preparing registration mailing;
  • Processing received registration materials and fees;
  • Preparing materials for registration day;
  • Rolling over computer records, updating.
• 10. Performs tasks related to the business and maintenance offices, including:
  • Processing purchase orders and packing slips;
  • Distributing supplies ordered by school personnel and informing staff of supplies not received by the opening of school;
  • Processing payroll information
  • Processing and maintaining records of funds received and disbursed, depositing collected funds;
  • Processing free and reduced lunch, waiver of fees applications;
  • Preparing and processing work orders;
• 11. Performs tasks related to the personnel office, including:
  • Processing and tracking staff leave requests;
  • Greeting substitutes, processing paperwork, directing to assigned classroom.
  • Collecting surveys, feedback forms, and other documents to send to the personnel office
• 12. Perform tasks related to special education, including:
  • Setting staffings;
  • Coordinating paperwork for case study evaluations;
  • Preparing correspondence related to case studies and special education classes;
  • Preparing paperwork for staffings;
  • Organizing, maintaining, and transferring temporary files;
  • Typing reports
• 13. Performs tasks related to specialized materials, including;
  • Distributing standardized test materials;
  • Processing bookstore orders;
  • Distributing bookstore materials;
  • Distributing science kits
• 14. Participates in appropriate training programs as requested.
• 15. Assists teachers in preparing instructional materials as needed.
• 16. Works collaboratively with other office personnel.
• 17. Performs other duties and assumes other responsibilities as assigned by the building administrator(s).

HOURS:

7.5 hours daily, Mon-Fri, 7:30-4:00