Office Manager Accounts & Operations

Office Manager Accounts & Operations

Location: Downpatrick, Co. Down
Job Type: Full-time, Permanent
Hours: Full-time, Monday Friday

The Role

Gen Tech Recruitment is working with an established and growing business based in Downpatrick to recruit an experienced Office Manager Accounts & Operations .

Our client operates across electrical contracting, specialist lighting, event services and associated installation, engineering and maintenance services , supporting a varied customer base across the UK and Ireland. Their operations span everything from design and project delivery through to installation, testing and ongoing services, creating a busy and fast-moving office environment. (AJC Lighting & Electrical)

This is a key role within the business , supporting the Directors and wider team with the day-to-day running of the office.

While the position includes responsibility for accounts, this is primarily an Office Management role rather than a standalone accounting position . The successful candidate will be someone who is highly organised, comfortable taking ownership of a busy office and confident handling accounts, payroll, staff administration and wider operational duties.

Key Responsibilities

• Take responsibility for the smooth day-to-day running of the office
• Manage general office administration, systems and documentation
• Maintain day-to-day company accounts using Xero
• Process purchase and sales invoices
• Manage supplier and customer payments
• Complete account and bank reconciliations
• Assist with the preparation of management accounts and financial reports
• Prepare and process weekly and monthly payroll
• Maintain payroll records, staff holidays and associated employee documentation
• Coordinate staff work schedules and job allocations
• Assist with the preparation, coordination and submission of public and private sector tenders
• Maintain company records, compliance documentation and filing systems
• Support the management of the company vehicle fleet
• Maintain records relating to vehicle servicing, MOTs, insurance and maintenance
• Liaise with customers, suppliers, employees and external service providers
• Produce reports, spreadsheets and management information as required
• Help coordinate priorities across the business and ensure deadlines are met

About You

You should be comfortable working across several areas of a business rather than focusing solely on one function.

Essential Skills & Experience

• Strong previous experience in office management or senior administration
• Experience managing day-to-day accounts and bookkeeping
• Good working knowledge of Xero Accounting Software
• Experience with purchase ledger and sales ledger
• Experience processing invoices, payments and reconciliations
• Previous experience preparing wages and payroll
• Strong Microsoft Office skills, particularly Excel

Desirable Experience

Experience in any of the following would be particularly beneficial:

• Preparing or coordinating tender submissions
• Staff scheduling or workforce coordination
• Fleet or vehicle administration
• Construction, electrical, engineering, facilities, contracting or another project-led environment
• Supporting senior management or company Directors
• Management accounts or financial reporting
• A relevant qualification in bookkeeping, accounting, business administration or office management

What's on Offer

• Full-time, permanent position
• Competitive salary based on experience
• Company pension
• A varied position with genuine responsibility across the business
• Opportunity to work closely with senior management
• Long-term opportunity within an established and growing organisation
• Based at the company's Downpatrick office

Interested?

This position would suit an experienced Office Manager who enjoys being at the centre of a business and is confident taking responsibility for everything from accounts and payroll through to staff coordination, tenders and general office operations.

If you have strong office management experience alongside practical accounts knowledge, we'd be keen to hear from you.