Assistant Treasurer-Collector

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Department: Finance
Supervisor: Treasurer-Collector
Union Status: Non-Union
Salary: Anticipated hiring Range: $58,640.40-$70,033.00 annually (paid weekly)
Position: Full-time
Hours: 35 hrs./wk.
Grade: 10 Steps 1-13
FLSA: Non-Exempt

Under the direction of the Treasurer/Collector, the Assistant Treasurer/Collector supports the Town’s financial operations, including tax collection, cash management, payroll and accounts payable oversight, and departmental supervision. This role serves as a deputy in the Treasurer/Collector’s absence and ensures compliance with Massachusetts General Laws, applicable federal regulations, municipal finance policies, and internal controls. The Assistant Treasurer/Collector collaborates closely with Finance, Human Resources, and other Town departments to promote operational efficiency, financial integrity, and adherence to wage and hour laws, reporting requirements, and best practices in public sector financial management.

Under the general direction of the Treasurer/Collector, the employee plans and carries out regular work in accordance with standard practices and previous training. The role includes substantial responsibility for determining the sequence and timing of actions and independence in planning and organizing work activities. Technical and policy problems or changes in procedures are discussed with the supervisor, but the employee generally completes work independently.

Responsible for supervising and training clerical and financial staff, up to two (2) full-time employees. Includes assigning, checking, and reviewing standardized work. Provides input on evaluations, discipline, and training. Work operations may fluctuate seasonally, especially around billing cycles.

Regular access to confidential information, including personnel and financial records, requires discretion and adherence to professional standards.

Requires analysis and evaluation of facts and circumstances to determine appropriate actions within standard operating practices and applicable laws. Must interpret and apply federal, state, and local regulations, balancing efficiency and procedural compliance.

Work involves applying a wide range of administrative and financial principles, techniques, and practices. Assignments may include interpreting laws, assessing services, and recommending improvements.

Frequent interaction with co-workers, the public, and external professionals (e.g., bankers, attorneys). Requires tact and diplomacy to resolve complaints and explain procedures.

Errors or poor judgment may result in financial loss, legal issues, or diminished public trust.

Minimal risk of injury; standard office safety practices apply.

• Assist with the collection of all Town receivables, including but not limited to, taxes, liens, betterments, and other municipal fees, interest and charges; and town/school departments’ receivables.

• Assist with issuing tax bills and demand notices for real estate, personal property, motor vehicle excise, trash, and other fees; transmit, proof, and authorize corrections in collaboration with the Treasurer/Collector.

• Assist the Treasurer/Collector and Assistant Town Manager/Finance Director with special projects, as needed.

• Support payroll and accounts payable operations, including processing and reconciling intra-bank transfers, ACH, and wire transactions; provide payroll backup payroll processing coverage, and ensure compliance with IRS, Social Security, and Department of Revenue reporting requirements.

• In concert with Human Resources Department, ensure compliance with federal and state wage and hour laws, including timely and accurate tax filings and reporting.

• May supervise and train clerical and financial/payroll staff;…