Executive Assistant to C-Suite

Why you'll love working at Swire Coca-Cola:

Swire Coca-Cola is a family‑owned bottling company with a story spanning over two centuries. It is one of the largest bottlers of Coca‑Cola in North America and distributes more than 50 beverage brands and flavors, creating joy for our customers every day. Our 8,000+ driven employees work hard as part of a team that delivers refreshment to over 30 million consumers across 13 states.

Begin a journey with us and belong to a community of dedicated team members who think big and believe in winning together.

• Health coverage (3 medical options, dental and vision) and 401(k) Retirement Plan w/company match
• Health Savings Accounts w/company match
• FREE virtual primary care, acute care and physical therapy
• FREE Employee Assistance Program
• Company paid time (vacation, holidays, sick time, bereavement, jury duty, maternity/parental, disability leave and volunteer time)
• Discounted & free product
• Opportunities for career advancement

In addition to health benefits, Swire Coca-Cola is proud to offer you opportunities to give back directly to communities and causes you care about. Enrollment in a Swire Medical Plan is required for some benefits.

Schedule:

This position is required to be in the office 5 days a week.

Job Level: 6

Executive Assistants are vital in providing high‑level administrative support to executives and leadership teams. This dynamic role involves managing schedules, coordinating meetings, handling communications, organizing executive files, preparing reports, and assisting with special projects.

• Provide proactive support to assigned executives and extended leadership teams
• Liaise with key business partners, brand partners, and vendors
• Manage calendars proactively, prioritize and resolve conflicts, schedule appointments, meetings, and agendas, and maintain an organized office
• Plan and organize key function routines (leadership meetings, outings, business planning, etc.), both domestically and internationally
• Engage with stakeholders, draft critical correspondence with key partners and business associates
• Organize and coordinate travel and related requirements, including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports, ensuring all arrangements comply with the Company’s Travel Policy
• Arrange meetings, coordinating agendas, presentations, and logistics, such as conference registrations, room reservations, and local travel; provide hospitality for senior management or guests, including planning and confirming all local logistics support
• Actively manage vendor contracts and agreements, negotiate competitive rates, and communicate pending expirations and renewals
• Perform general clerical duties such as scanning, copying, filing, data entry, collecting and opening mail, and completing various forms (purchase requisitions, shipping requests, travel expense reports, and payment requests)
• Coordinate meetings locally and involving the parent company
• Prepare expense reports efficiently
• Coordinate special events at the corporate level

• Bachelor’s degree in business‑related field or other relevant degree
• 2+ years’ experience as an Executive Administrator or other relevant experience
• Proficiency in MS Office (Excel, Outlook, PowerPoint, Word)
• Proficiency in Concur or other comparable expense management systems

Swire Coca-Cola is an equal employment opportunity and affirmative action employer that participates in the E‑Verify program as required by law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status or other legally protected characteristics. Swire Coca-Cola does not sponsor applicants for work visas.

Job Family:
Administration & Secretarial

Pay Type:

Salary