Administrative Program Coordinator - Pediatrics

Administrative Program Coordinator

Join City of Hope as an Administrative Program Coordinator and play a pivotal role in driving the success of a dynamic department. This position performs a variety of administrative duties and analytical functions to support the daily operations. The work assignments are often complex, diversified, and confidential, requiring a highly responsible, tactful, and professional approach. Excellent organizational skills, meticulous attention to detail, flexibility, independent motivation, and the ability to multitask are essential for success.

$33.00/hr - $50.00/hr

• Assists in daily administrative functions, handling sensitive details, setting priorities, and resolving operational issues for an effective department.
• Supports department business activities including budgeting, account management, purchasing, personnel, facilities, travel, and reporting; monitors expenditures and analyzes variances.
• Coordinates departmental projects and events such as faculty symposiums, research forums, and engagement activities.
• Manages the Appointment and Promotions process in collaboration with leadership.
• Prepares, reviews, and submits faculty time and effort reports (e.g., ADP, Faculty 180).
• Serves as primary contact for faculty and external visitors; responds to inquiries on expenses and coordinates recruitment and collaborative visits.
• Schedules and maintains calendars, meetings, and travel arrangements; prepares agendas and related materials.
• Oversees administrative support staff, resolves complex inquiries, and maintains departmental policy/procedure manuals.

• Bachelor’s degree or equivalent experience may substitute for minimum education requirements.
• Three (3) or more years of progressively responsible experience in business administration, clinical research or healthcare environment.

• Bachelor’s degree in sociology, social work, psychology or related field and experience in a patient‑facing setting.
• Familiarity with REDCap and EPIC.

City of Hope is an equal opportunity employer.