Payroll Officer

About Versatile International Consultants - UAE

Versatile International is the Middle East’s first fully integrated Stone Project Management Consultancy, with operations in both the UAE and Saudi Arabia. Since 2020, we have contributed to some of the Middle East’s largest projects, such as working with Diriyah Company in Saudi Arabia on over 50 assets, including public spaces, heritage centers, luxury hotels, libraries, museums, and residential complexes within its $63 billion cultural district.

Reporting to the Financial Controller, we are seeking a Payroll & Billings Officer to join our shared services team based in Dubai, supporting a portfolio of rapidly growing entities.

The ideal candidate will be responsible for the accurate and timely processing of payroll, ensuring all employee payments, deductions, and statutory obligations are completed in accordance with relevant legislation and company policies. The role involves maintaining detailed payroll records, reconciling payroll‑related accounts, and ensuring compliance with employee obligations and reporting requirements. This position is critical in supporting employee trust, maintaining payroll integrity, and driving efficient payroll operations.

• Assist the business with fortnightly/monthly timesheets and payroll for all employees across multiple regions, ensuring accuracy and timeliness
• Maintain accurate and up‑to‑date employee payroll records within the payroll system
• Prepare and distribute weekly payroll reports to management
• Reconcile payroll‑related general ledger accounts and prepare payroll journals for posting to the general ledger
• Manage the payroll mailbox and respond to employee payroll enquiries in a timely and professional manner
• Assist with month end/year‑end payroll activities, including regulatory reporting and reconciliation requirements
• Accurately calculate, prepare, and issue monthly billings for clients

• Set up clients and manage debtor master files
• Process sales invoices, progress claims, and sundry billing for all projects
• Apply receipts to debtor accounts
• Monitor receivables and follow up on outstanding payments to ensure timely collections
• Liaise with internal teams and clients to resolve billing issues and maintain positive relationship

• Perform supplier onboarding due diligence and verify supplier invoices, ensuring compliance in accordance with regulation.
• Daily registration of invoices into the accounting system.
• Preparation of vendor credit applications for project team.
• Maintain accurate vendor records and ensure data integrity across systems.
• Reconcile monthly supplier statements and submission of aging payables reports.
• Liaise with internal stakeholders and suppliers to resolve discrepancies and uphold payment terms.
• Assist in implementing and reviewing internal controls to prevent fraud, duplication, and errors.
• Preparation and payment of fortnightly and end of month payment runs.

• Relevant qualification accounting, finance, or a related discipline (desirable)
• Proven experience in a payroll processing role, managing end-to-end payroll for a medium to large workforce.
• Sound knowledge of payroll legislation, awards, and employment agreements
• Demonstrated ability to process payroll accurately and within strict deadlines
• Experience reconciling general ledger payroll accounts and resolving payroll discrepancies
• Proficiency in payroll systems and HRIS platforms (e.g. UKG / Payroll Metrics)
• Strong attention to detail and high level of accuracy
• Ability to maintain confidential and sensitive information with discretion
  
  Strong organisational and time management skills, with the ability to manage competing priorities
• Intermediate to advanced skills in Microsoft Excel
• Effective communication skills to liaise with employees, HR, and finance teams