Executive, Finance

Job Responsibilities

• Perform ICC validation, proposed line checking, and scanning for VIM validation (PO and Non-PO invoices).
• Ensure VAT compliance for all vendor invoices.
• Coordinate with internal departments to ensure timely invoice clearance.
• Reconcile invoices and identify discrepancies.
• Monitor and ensure no pending items remain in the VIM inbox.
• Generate and circulate daily VIM status reports.
• Assist Assistant Manager/RFM with additional assigned tasks.

• Ensure all the invoices are organized as generated by VIM.
• All the supplier invoices with control to retrieve the documents as required.

• Generate weekly VIM Aging reports from SAP.
• Monitor outstanding balances and follow up where necessary.
• Assist in reconciling vendor statements.
• Support internal and external audits by preparing schedules and providing supporting documentation.

• Prepare and process AR invoices for ROB (Fuel) and back charges.
• Ensure accuracy and proper supporting documentation for all AR invoices.
• Assist in generating and reviewing AR Aging reports.
• Prepare and circulate Statements of Account (SoA) to customers.
• Follow up on outstanding receivables in coordination with relevant departments.

• Liaise with internal and external auditors to fulfill audit requirements.
• Provide schedules, supporting documents and reconciliations as requested by auditors.
• Support SCM in physical verification of stores when required.