Executive Assistant to General Manager

Key Responsibilities Executive Support to GM

• Manage the GM’s daily schedule, appointments, meetings, and travel arrangements
• Prepare meeting agendas, presentations, minutes, and follow‑up action items
• Handle confidential business and personal documents, filing, and record keeping
• Coordinate internal and external communications on behalf of the GM
• Assist in preparing reports, correspondence, and bilingual documents (English / Chinese where needed)

• Oversee day‑to‑day office operations including supplies, documentation, printing, and mail
• Support administrative processes, workflow tracking, and document control
• Manage meeting room bookings, visitor coordination, and general office logistics
• Support procurement requests and internal administrative tasks

• Organize receipts, invoices, payment vouchers, and assist finance with reconciliations
• Maintain proper filing of contracts, purchase orders, supplier records, and official documents
• Assist with reimbursements, petty cash records, payment preparation files, and vendor follow‑up

• Act as a key point of contact between the GM, internal teams, partners, suppliers, and clients
• Follow up on assigned tasks across departments to ensure timely completion
• Draft professional emails, letters, and internal communications

Strong sense of responsibility, confidentiality, and professionalism

Excellent organizational, time‑management, and multitasking abilities

Bachelor’s degree in Business Administration, Communications, or related field

Minimum 3 years’ experience as Executive Assistant / Personal Assistant / Admin in the UAE

Proficiency in MS Office

Strong written and verbal communication in English (Chinese is a plus, but not mandatory)

Ability to handle urgent tasks and occasional overtime

Previous experience supporting senior executives (GM / CEO / Director level)

Familiarity with contract filing, document management, and finance‑related paperwork

UAE driving license is a plus

Experience in technology, IT, or system integration industries is advantageous

Competitive salary (based on experience)

UAE‑compliant benefits: visa, insurance, annual leave, public holidays

Professional, modern working environment

Career growth opportunities within an expanding organization