Senior Administrative Officer

Senior Administrative Officer

Join to apply for the Senior Administrative Officer role at Zayed University.

The Senior Administrative Officer provides professional and efficient services to the Dean/Director to support effective management, administration and delivery of college programs and services.

• Performs a variety of operational and administrative activities in support of the day-to-day functioning of college/department programs and services. Runs the Dean/Director’s Office. Acts as the college/department’s primary point of contact.
• Extensively interacts with internal and external institutions in a fully professional and service oriented manner ensuring that their information and business needs are met.
• Oversees and mentors the work of junior staff, providing day-to-day supervision of tasks and progress of end-results.
• Provides operational and administrative support to the college by introducing, updating and maintaining effective systems and procedures.
• Under general supervision of Dean/Director, provides advice to faculty and students in support of effective functioning of the college and inline with university policy and procedures.
• Prepares meaningful and accurate reports or documentation to support the effectiveness of the College/Department, making recommendations for change and improvements.
• Designs and manages efficient work processes and tracking systems to enhance the effectiveness of the College/Department. Significantly coordinates with other functional areas to ensure effective delivery of services.
• Supports the Dean/Director in program planning and development.
• Interprets, monitors, and analyzes information regarding procedures and practices.
• Supports aspects of department/college budget and related information.
• Coordinates academic and/or staff personnel and administrative matters. Resolves problems that have a significant impact on the overall goals of the department.
• Conducts research, gathers and compiles data/information from multiple sources for preparation of reports, presentations and correspondence on behalf of the college/department.
• Performs any other tasks as required by Dean/Director or designate.

Works with a high level of independence seeking input from Dean/Director on a need basis only. Maintains a professional image of the College/Department at all times. Integrity, confidentiality and discretion are an absolute must. Plans and organizes own and others' work with broad level guidance. Little supervision of work required.

• Ability to work effectively as a team member and autonomously.
• Extensive interface with ZU staff and faculty and members of the leadership team.
• Sound judgment and the ability to apply ZU policies and procedures.
• Deals with issues of highly confidential and sensitive nature requiring professionalism and discretion.
• Able to multi-task effectively; manage projects within context of larger team and contributors; develop effective work processes and systems; and works well under pressure.
• Punctual, reliable and manages time and work with high degree of effectiveness.

Must possess minimum of 3 years administrative support experience and Bachelor’s degree from an accredited institution or an equivalent combination of experience and education.

• Experience working in an administrative role with senior management, preferably in an educational institution.
• Highly computer literate.
• Advanced Microsoft Office computer knowledge and skills.

Frequent referrals increase your chances of interviewing at Zayed University by 2x.