Assistant to CEO

Job Overview

The Assistant to the CEO will provide high-level administrative and operational support to the CEO and Executive Office, with a strong focus on supporting business operations based in Dubai. This dynamic role requires exceptional organizational skills, the ability to operate in a fast-paced environment, and a proactive mindset in anticipating needs and ensuring the smooth execution of all CEO-related and operational tasks.

The ideal candidate is highly detail-oriented, agile, and capable of managing multiple priorities while supporting a wide range of operational activities related to the business in Dubai.

• Manage the CEO’s calendar, including meetings, appointments, invitations, and travel arrangements.
• Track and follow up on all tasks, requests, and action items assigned by the CEO to internal teams, clients, and external partners.
• Proactively remind the CEO of pending items requiring review, approval, or decision.
• Act as a key point of contact for internal and external communications on behalf of the CEO.
• Coordinate and follow up with clients to ensure timely communication, updates, and task completion.
• Prepare meeting agendas, briefs, presentations, and follow-up documentation.
• Maintain organized records, files, and documentation for easy access and reference.
• Support operational tasks across the business, handling any ad-hoc or operational matters related to ongoing work.
• Identify opportunities to improve workflows, efficiency, and time management for the CEO.
• Leverage AI tools and productivity technologies to streamline tasks and enhance efficiency.
• Coordinate with various departments to ensure seamless communication and execution of tasks.
• Demonstrate flexibility to work outside standard office hours when required.
• Ensure professionalism, discretion, and confidentiality in all interactions.

• 3–5 years of experience supporting senior executives or C-level leadership.
• Fluent in English and Arabic (spoken and written).
• Highly organized with exceptional follow-up and multitasking abilities.
• Proactive, dynamic, and able to anticipate needs without direct instruction.
• Comfortable handling a wide range of operational and administrative tasks.
• Proficient in AI tools such as ChatGPT and modern productivity platforms.
• Flexible and adaptable in a fast-paced work environment.
• Maintains the highest standards of professionalism, discretion, and confidentiality.
• Bachelor’s degree preferred.
• Strong communication and writing skills.

100% based in Dubai, UAE (with occasional travel to Riyadh, Saudi Arabia).