Marketing Administrator - FIVE Palm Jumeirah

Marketing Administrator - FIVE Palm Jumeirah

Join to apply for the Marketing Administrator - FIVE Palm Jumeirah role at FIVE Hotels and Resorts
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An Exhilarating Opportunity Are You Ready for a Daring Challenge with The World’s Hottest Luxury Hotel Group? Disruptive by Design, FIVE Hotels and Resorts is Redefining ‘FIVE-Star’ Hospitality and Setting the Gold Standard across the industry.

The Candidate A driven self‑starter with excellent communication, leadership and organisational skills. As an astute creative and critical thinker, you can conceptualise and implement innovative solutions in a fast‑paced environment. Not even the smallest detail escapes your keen eye and you execute tasks proactively with precision and finesse. A “can‑do” attitude coupled with an inherent flair for taking ownership makes you a highly motivated go‑getter.

Your outgoing and approachable nature enables you to seamlessly connect with other ‘FIVERs’ and key stakeholders, ensuring that their and your journey at FIVE is nothing short of sensational. Joining our Marketing team as a Marketing Administrator will empower you to deliver exceptional experiences across our award‑winning lifestyle destinations.

What We’re Looking For

• Proven track record of 3‑5 years in a luxury hotel or agency environment in a similar administrative, finance coordination or executive assistant role within a marketing or creative department.
• Strong understanding of financial processes such as purchase requisitions, purchase orders and goods receipt notes, with the ability to drive invoice workflows effectively.
• Computer literacy, mastery of Word, Excel, PowerPoint and Outlook, and exceptional knowledge of procurement systems, specifically Ariba.
• Remarkable time‑management and multi‑tasking skills, a proactive nature, coupled with a meticulous eye for detail, ensuring every aspect of the operation is curated to perfection.
• Mastery in handling confidential information with the utmost discretion, ensuring seamless adherence to privacy protocols and ‘FIVE-Styled’ security standards.
• Excellent communication and interpersonal skills, leveraging strong verbal and written skills to engage effectively with FIVE Tribe members and stakeholders.
• A hands‑on attitude, fuelled by a “can‑do” spirit.

Key Responsibilities

• Provide day‑to‑day administrative and executive support to the Director of Marketing and senior leaders, ensuring seamless coordination of diaries, travel arrangements, meetings and correspondence.
• Prepare internal documentation, presentations and meeting minutes with precision, maintaining accuracy, confidentiality and ‘FIVE-Styled’ attention to detail.
• Act as the central point of contact for all internal and external communication within the marketing team, ensuring information is shared efficiently.
• Support the coordination of marketing shoots, events and campaigns by managing logistical and administrative requirements, ensuring flawless execution across all touchpoints.
• Manage the marketing drive and departmental documentation, maintaining well‑organised archives of assets, contracts, reports and campaign materials.
• Maintain departmental calendars and project trackers, ensuring key deadlines, campaign launches and reporting cycles are met with precision.
• Create and manage purchase requisitions, purchase orders and goods receipt notes using Ariba or other approved procurement systems, guaranteeing process accuracy and compliance.
• Monitor budgets and track expenditure across multiple campaigns and cost centres, ensuring alignment with departmental financial targets.
• Coordinate closely with the Finance team to facilitate timely invoice submission, approval and payment, safeguarding smooth financial operations.
• Maintain an organised log of all vendor payments and supporting documentation for effortless reconciliation, tracking and audit readiness.
• Prepare monthly expenditure reports and budget summaries in Excel, including detailed forecasts and variance analyses that support data‑driven decision‑making.
• Liaise with suppliers, agencies and freelancers to collect quotations, monitor deliverables and ensure all administrative and contractual documentation is…