Administrative Coordinator

Company Description

The iconic Queen Elizabeth II (QE2) is a historic gem and the only floating hotel in Dubai. It features 447 distinctive rooms and serves as a one-of-a-kind entertainment destination, rich in history where the past is relived in the luxury of today. Guest experience reflects true British heritage, allowing a visit to one of the world's most celebrated ocean liners, now permanently docked at Dubai's Port Rashid in the UAE.

Job Description

What You Will Be Doing

• Provide comprehensive administrative support to the General Manager, including calendar management, correspondence, meeting preparation, and travel coordination.
• Draft, edit, and manage correspondence, reports, presentations, and other documentation on behalf of the General Manager.
• Serve as a liaison between the Executive Office and internal departments, ownership groups, corporate offices, and external stakeholders.
• Coordinate and attend meetings, including Executive Committee meetings, taking accurate minutes and following up on action items.
• Manage confidential and sensitive information with the utmost discretion and professionalism.
• Manage special projects and assignments as directed by the General Manager.
• Assist in the planning and execution of VIP visits and special projects.
• Maintain an organized and efficient office environment, anticipating the needs of the General Manager and proactively addressing them.
• Organize and maintain files, records, and documents in an efficient and secure manner.
• Uphold the highest standards of discretion, hospitality, and professionalism in all interactions.
• Assist in the Hotel Operation as needed.
• All other duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field (preferred).
• Excellent verbal and written communication skills in English.
• Strong organizational and time‑management skills with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated expertise in calendar management, scheduling, and travel arrangements.
• Ability to handle confidential information with the highest level of discretion.
• Exceptional problem‑solving and decision‑making abilities.
• Proactive approach to work with a strong attention to detail.
• Flexibility to adapt to changing priorities and work under pressure.
• Cultural sensitivity and ability to work in a diverse, international environment.

• Entry level

• Full‑time

• Administrative
• Hospitality