Operations & Administrative Coordinator
Job in
Dubai, Dubai, UAE/Dubai
Listed on 2026-01-01
Listing for:
The Pharmaceutical Research and Manufacturers Association in the Gulf (PHRMAG)
Full Time
position Listed on 2026-01-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, PR / Communications
Job Description & How to Apply Below
- Manage daily administrative tasks, including scheduling, preparing agendas, maintaining documentation, and tracking action items.
- Coordinate internal communications and support alignment across leadership, working groups, and member companies.
- Maintain organized filing systems, contact lists, and operational records to ensure easy access and continuity.
- Prepare reports, summaries, and internal updates to support smooth decision-making.
- Support the planning, logistics, and execution of events, workshops, and member engagements.
- Coordinate venue bookings, vendor management, invitations, registration, and onsite setup.
- Ensure events run according to protocol, with attention to detail, accuracy, and professionalism.
- Assist in preparing briefing packs, agendas, and follow‑up materials for all meetings.
- Draft and edit official correspondence, meeting minutes, and administrative communications.
- Support the development of basic content for member updates, presentations, and event‑related materials.
- Ensure clarity, consistency, and accuracy across all outgoing documents.
- Bachelor’s degree in Business Administration, Communications, or Event Management (or related field).
- Minimum 2 years of experience in communications, event management, and operational coordination.
- Proven ability to manage multiple priorities and deliver structured, high‑quality outcomes.
- Excellent organizational and multitasking skills with strong attention to detail.
- Exceptional written and verbal communication skills in English, with proficiency in Arabic considered a strong advantage.
- Strong project management experience with a proactive, solution‑oriented mindset.
- Ability to travel within the GCC region and internationally as required.
- Entry level
- Full‑time
- Administrative
- Pharmaceutical Manufacturing
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×