Office Manager

Our client, a local organization based in Abu Dhabi, is urgently looking for a high powered Office Manager. For this role, your responsibilities will include but not limited to:

• Manage, organize and coordinate all administrative activities to facilitate the smooth running and function of the Chairman's Office and to ensure work is being executed efficiently, accurately and in a timely manner.
• Liaise with Head of Departments and to ensure effective communication and follow-up of deliverables pertaining to the Chairman's Office. Administer the regular Head of Departments meetings - circulating agendas and minutes.
• Ensure administrative systems are fit for purpose and used effectively by team. Develop and implement new administrative systems, such as record management, incoming and outgoing mail, minutes of the Chairman’s meetings and unified templates throughout the Foundation.
• Manage filing systems.
• Manage company inventory and distribution of publications.
• Manage Chairman's Office budget and ensure expenditure is monitored effectively.
• Manage the Contact Database, identify and resolve any problems and prepare regular status report to ensure the smooth functioning of the database.
• Proofread all external written communication before onward submittal to the Founder for signature.
• Participate in Head of Department meetings to ensure work is being completed in accordance with the Chairman's instructions, and time frames are being strictly adhered to.
• Hold daily meetings with staff within the Chairman's office to manage and monitor workflow, work quality and effective use of time and human resources across the department. Ensure effective information and task sharing across the team. Ensure coverage for all business critical tasks are maintained at all time.
• Manage PA to the Founder, Admin. Coordinator, Admin. Assistant, Receptionist and Office Boy on all aspects pertaining to the Chairman's instructio.

To be successful, you should have a minimum 8 years office management experience with the ability to lead a team. You should have strong command of English language; knowledge in Arabic is a plus. You should have exceptional organizational skills.

The Adecco Group is the world's leading provider of HR solutions. With more than 33,000 FTE employees and a network of 5,600 branches, in over 60 countries and territories around the world, we offer a wide variety of services, connecting close to 750,000 associates with well over 100,000 clients every day. The services we offer fall into the broad categories of temporary staffing, permanent placement, career transition, talent development and workforce management solutions, as well as outsourcing and consulting.

The Adecco Group is based in Zurich-Glattbrugg, Switzerland and we are a Fortune Global 500 company listed on the SIX Swiss Exchange.