Project Assistant to CEO

Project Assistant to CEO

International Free Zone Authority | IFZA

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The ideal candidate will support the CEO in managing key strategic initiatives, coordinating projects, and handling administrative tasks. This is an excellent opportunity for an entry‑level professional looking to gain hands‑on experience in a fast‑paced, dynamic environment while learning directly from senior leadership. The ideal candidate will be detail‑oriented, adaptable, and eager to grow their career in business administration.

• Assist the CEO in managing, coordinating, and tracking the progress of various projects. Ensure all projects are completed on time, within scope, and with necessary resources.
• Conduct research to support decision‑making, prepare presentations, reports, and summaries for CEO review.
• Serve as the first point of contact for both internal and external communication directed at the CEO. Draft emails, memos, and other written communication.
• Organize and maintain project documentation, ensuring easy access and proper filing for tracking and reference.
• Assist in coordinating communication between departments and facilitate the flow of information, ensuring projects are on track.

Help organize internal and external events, including board meetings, client calls, and group‑wide events.

• Bachelor’s degree (or equivalent) in business administration, management, or related field.
• Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization.
• Strong organizational and time‑management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other digital tools for communication and project management (e.g., Slack, Trello).
• Ability to work meticulously with attention to detail while managing multiple tasks.
• A proactive approach to identifying issues and proposing solutions.
• Willingness to learn and take on new challenges as the organization grows and evolves.
• Experience:
  
  0‑2 years in an administrative, project management, or business support role.
• Fresh graduates with strong organizational skills and internships are welcome to apply.
• Prior experience with project management software or in a fast‑paced business environment is a plus.
• Proficiency in English and German Language.

• International team (over 60 nationalities)
• 24 working days as annual leave
• Annual flight home
• Life insurance plan
• Medical insurance plan (with the option to upgrade at your own cost)
• Access to exclusive Fazaa discounts (applicable in participating retail stores, food & beverage outlets, fitness clubs, cinemas, theme parks, clinics, and more)
• Opportunities to learn, develop and grow with the organization
• Being part of a motivated team and Moving‑Forward‑Company‑Culture

• Entry level

• Full‑time

• Project Management
• Business Consulting and Services