Executive Assistant to Principal

Job Purpose

Facilitate and coordinate all secretarial and administrative functions to ensure the smooth running of the office of the Principal/Head of School. Acts as an ambassador to the school and performs in an efficient, professional, confidential manner and to promote the fulfilment of the school’s mission and vision.

As an Executive Assistant and therefore part of administrative and academic team, the post holder will be expected:

• To provide administrative support to the Principal, Executive/Senior leaders and Academic team as directed.
• To ensure that the school operates in a consistently organised manner every day.
• To track academic support team; use reporting software and generate reports for internal and external use.
• To act as liaison community, the school and other internal and external stakeholders.
• To maintain all recordkeeping for students, parents and employees.
• To be accountable to Principal/CEO and Executive leaders.

• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
• Maintain high quality communication from and within the Principal’s office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
• Liaise with all school secretaries regarding students, parents, faculty and staff.
• Manage Principal’s appointment calendar as well as all his/her professional communication and public relations needs.
• Assist in the organizing of school events and facilitates the use of effective strategies for ascertaining and gaining publicity for all noteworthy events in order to promote the school positively.
• Coordinate personnel needs regarding contract writing, attendance and reporting, employee files, annual reports, annual budgets preparation reports and other school reports as needed.
• Provide high quality reception and hospitality for the Principal’s visitors and those seeking to communicate with Principal.
• Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
• Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.
• Attends team meetings and serve on committees as required.
• Performs other duties as requested by direct & dotted reporting line managers / supervisors.

• Demonstrate competence in computer technical skills using Word, Excel, Publisher.
• Effective interpersonal skills to aid in the daily contact with a diverse multi-cultural population.
• Excellent organizational and office management skills; ability to multi-task and delegate assignments in a timely manner.
• Exhibit exemplary written/spoken English language skills; including exceptional phone skills.
• Must have a strong administrative skill.
• PowerPoint and other related programs/software for educational and business office use.