Administrative Coordinator J

Join to apply for the Administrative Coordinator 05J26 role at TALENTMATE

The Administrative Coordinator role is instrumental in ensuring the smooth operation of office activities. Tasked with supporting the management team and departments, you will perform a variety of administrative functions that ensure the seamless execution of day‑to‑day tasks. From maintaining organized records and handling correspondence to coordinating meetings and events, the role demands a detail‑oriented individual proficient in multitasking and time management.

You will be a crucial point of contact for internal and external queries, requiring excellent communication and relationship‑building skills. Ideal candidates should be proactive, resourceful, and capable of working independently or with a team, fostering an efficient and effective work environment.

• Coordinate and execute day-to-day administrative tasks and office operations.
• Maintain organized paper and electronic filing systems for record‑keeping purposes.
• Schedule, organize, and coordinate meetings, appointments, and travel arrangements.
• Assist in preparation and management of departmental budgets and expenditures.
• Serve as the primary point of contact for internal and external stakeholders.
• Prepare and edit correspondence, reports, memos, and emails as necessary.
Support department managers with project tasks and operational duties.
• Conduct research and compile data for reports and presentations as needed.
• Facilitate communication between departments and handle information flow diligently.
• Manage office supplies inventory, placing orders and verifying receipts as necessary.
• Ensure compliance with company policies and procedures in all administrative actions.
• Provide training and support to new or junior administrative staff as needed.

• Bachelor’s degree in Business Administration or related field preferred.
• Minimum of 3 years of experience in an administrative support role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills required.
• Demonstrated ability to manage multiple tasks and adhere to deadlines.
• Strong organizational skills with a keen attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Role Level: Mid-Level
Work Type:
Full-Time
Country:
United Arab Emirates
City:
Dubai
Company Website:
Job Function:
Administrative Support
Sector:
Recruitment & Staffing

Mid‑Senior level

Full-time

Administrative

Referrals increase your chances of interviewing at TALENTMATE by 2x

Apply BELOW