Receptionist,Administrative/Clerical Job Dubai area,Dubai UAE/Dubai,Administrative/Clerical

Join our dynamic team as a Receptionist , You will be the first point of contact for our clients and visitors, setting the tone for their experience with our organization. Your ability to create a welcoming atmosphere and provide exceptional service will be crucial in establishing strong relationships with clients and colleagues alike.

As a Receptionist, you will have the opportunity to develop your skills in a fast‑paced environment, You will be surrounded by a supportive team that values collaboration and innovation. We believe in fostering a culture of growth and learning, Your contributions will not only impact our daily operations but also help shape our company’s future.

This position is ideal for someone who is eager to take on challenges and grow. You will gain valuable insights into the industry, and develop essential skills that will serve you well in your career. If you are passionate about providing outstanding service and are looking for a role where you can make a difference, we invite you to apply and start your journey with us.

Responsibilities

Greet and welcome visitors with a friendly demeanor, ensuring a positive first impression of the company while managing the front desk area efficiently.

Answer and direct incoming calls promptly, using a multi‑line phone system, and ensuring that inquiries are addressed to the appropriate personnel.

Manage scheduling and appointment bookings for team members, utilizing calendar software to optimize time management and enhance productivity.

Maintain an organized filing system for both digital and physical documents, ensuring easy retrieval of information and compliance with company policies.

Assist in the preparation of meeting rooms for presentations and conferences, ensuring all necessary equipment and materials are available and functional.

Handle incoming and outgoing mail and packages, utilizing postal services and courier systems to ensure timely delivery and receipt.

Support the HR team with administrative tasks, including data entry and maintaining employee records, contributing to the smooth operation of HR functions.

Monitor office supplies inventory and place orders as needed, ensuring that the office is well‑equipped to function seamlessly on a daily basis.

Participate in team meetings and contribute ideas for improving office processes and enhancing the workplace environment, fostering a culture of continuous improvement.

Joining availability:Immediate or within 1–2 weeks
Language:Arabic – mandatory, English – an advantage

Skills

Excellent communication skills, both verbal and written, to effectively interact with clients and team members.
Proficient in using office software, including Microsoft Office Suite, to perform administrative tasks efficiently.
Strong organizational skills to manage multiple tasks and prioritize effectively in a fast‑paced environment.
Customer service orientation, with a genuine desire to assist clients and create a welcoming atmosphere.
Ability to work independently as well as collaboratively within a team to achieve common goals.
Attention to detail to ensure accuracy in all tasks, from data entry to scheduling appointments.
Adaptability to change, demonstrating flexibility in responding to evolving office needs and challenges.

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Receptionist, Administrative​/Clerical

Receptionist, Administrative/Clerical