More jobs:
Personal Assistant; FEMALE
Job in
Dubai, Dubai, UAE/Dubai
Listed on 2026-04-19
Listing for:
Hire Rightt Human Resource Consultants
Full Time
position Listed on 2026-04-19
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Clerical, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
- Organizing and coordinating meetings for General Manager.
- Receiving and verifying incoming documents, check the accuracy of the transmittal notice.
- Notifying superiors for the proper identification of the respective internal and external documents.
- Updating and maintaining General Manager’s Calendar.
- Compiling and archiving of General Manager’s Reports.
- Coordinating with Project Sites for reports and others issues.
- Preparing documents for General Manager’s approval and assist day to day issues.
- Maintaining the incoming and outgoing registers for all documents.
- Maintaining/Assisting Diary and Appointments
- Handle a pressurized administrative environment
- Manage complex travel and diary arrangements
- Coordinate several tasks at once and meet proposal deadlines
- Excellent coordination and organizational skills
- Correspondences (English& Russian)
- Translation of all type of documents in English & Russian
- Managing Chairman & General Counsel emails and answering to all requirements
- Dealing with all worldwide branches
- Event management (meetings, seminars…)
- Provide support to company managers for their administrative needs
- Expenses reports for Worldwide hotel reservation
- Screening all incoming & outgoing calls
- Dealing with the banks for personal & corporate accounts
- Dealing with Rent cars
- Handling Manager’s leave
- Dealing with the Government departments
- Assisting the Managers’ wives in some routine duties
- Arranging for all kind of visas for the management
- Publishes the corporate newsletter by gathering information; preparing and editing articles; designing graphic presentation; producing and distributing
- Helps key executives make consistent decisions by advising them of historical precedents; serving as liaison between them and the president
- Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations
- Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
- Distribute and file various forms and documentation related to public employee's economic interest; submit and maintain related forms according to established procedures
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