Assistant Document Controller

To assist the Document Controller with recording the flow of all financial documents that are sent and/ or received by Finance Shared Services (FSS) team in the financial ledgers

Functional Roles and Responsibilities

• Support with receiving all documents for processing financial transactions
• Ensure all documents that are received are checked against a pre-defined criterion.
• Issue acknowledgement of receipt of documents to all senders.
• Assist with ensuring all document details are entered precisely on the office management document tracking software to enable accurate monitoring of the document processing status.
• Distribute the documents received to the relevant FSS team for further processing
• Assist in ensuring timely intimation of document collection to the intended recipients.
• Support in ensuring all queries related to FSS transactions raised on DCO are addressed in a timely manner.

Education/ Certification and Continued Education

• Graduate, preferably in Commerce

Years of Experience

• 1 to 2 years of office administration / document control experience

Knowledge and Skills

• Excellent attention to detail and capable of carrying out tasks efficiently, methodically and accurately
• Ability to work under time pressure and highly organised