Projects Coordinator & Document Controller

Key Responsibilities

Act as the central liaison between design teams, site supervision teams, contractors, and clients for all administrative project matters. Track and monitor project progress reports, timelines, submittals, RFIs, transmittals and approvals to ensure timely action and resolution. Coordinate the preparation and review of shop drawings, material submittals and related documentation with respective technical departments. Facilitate internal meetings and follow‑up on action items across various project stakeholders.

Compile reports, presentations and project updates.

Manage the full lifecycle of project documentation: receipt, logging, distribution, filing, archiving and retrieval. Implement and maintain project document control procedures in compliance with internal policies and project‑specific requirements. Ensure all correspondence, drawings, submittals, RFIs and other project records are properly categorized, coded and filed in both digital and physical formats. Monitor and ensure version control and traceability of all documents.

Liaise with the IT Systems team to maintain and enhance the document control system.

BSc. Architecture or Civil Engineering.

Minimum 7 years of experience in a similar role within an engineering consultancy or construction firm.

• Strong knowledge of project coordination processes, especially in pre‑construction and post‑construction stages.
• Proficient in document control systems (e.g., Aconex, Odoo, Primavera, Contract Management, SharePoint, or equivalent).
• Excellent command of English (written and verbal).
• Strong organizational skills, attention to detail, and the ability to handle multiple tasks.
• High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work collaboratively with cross‑functional teams.