One position is open |Competitive Salary |
Location:
Dubai - Al Garhoud |Medical insurance cover |
Learn more about this exciting opportunity and what we're looking for.
Join Our Intellectual Property TeamWe are seeking a proactive Administrative Assistant to support our Intellectual Property practice. This role plays a vital part in managing trademark, patent, and design filings while ensuring seamless coordination between clients, legal associates, and internal teams.
Note:
We are currently prioritizing candidates who are available to join immediately or have a notice period of less than 2 weeks. Preference to candidates from Southeast Asian backgrounds (such as Filipino or Indonesian applicants), based on current operational requirements.
If you thrive in deadline‑driven environments and take pride in precision and documentation excellence, we would love to hear from you.
What You Will Do- Review client instructions and coordinate appropriate actions with the IP team
- Prepare and issue instruction letters related to trademarks, patents, and designs
- Maintain accurate filing records and update the IP management system
- Monitor deadlines, renewals, and pending documentation
- Ensure all client correspondence is properly documented and archived
- Provide required documentation to the Accounts team for invoicing
- Track and document leads received via email or marketing channels
- Respond to client inquiries professionally and in a timely manner
- Bachelor’s degree in Business Administration or related field
- 2–3 years of administrative or operations experience
- Strong document control and data management skills
- Excellent time management and multitasking abilities
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- High attention to detail and deadline awareness
- Professional communication skills
- Experience in a legal, IP, or corporate services environment is an advantage
- Work within a professional and structured legal environment
- Gain exposure to regional and international IP matters
- Be part of a collaborative and supportive team
- Develop expertise in intellectual property operations
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